Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support day-to-day accounting operations in Oakland, California. This position is focused on maintaining accurate payment activity, organizing financial documentation, and helping keep receivable processes current and compliant. The ideal candidate brings strong bookkeeping experience, attention to detail, and confidence handling transaction records in a fast-paced environment.

Responsibilities:

Track daily deposits by downloading bank reports, logging cash/check receipts, and entering details into internal systemsAssign payments to the correct projects and funding sources and notify stakeholders of depositsKeep accurate, well-organized records of all receipts and transactionsInvestigate unknown payments using internal tools and external platforms (e.g., PayPal Giving Fund, CyberGrants, Zeffy, Neon One)Contact donors, partners, or teams to clarify missing details and resolve allocation issuesMonitor and clear unidentified receipts promptlyReconcile cash activity weekly against bank records and monthly across platforms, bank data, and accounting systemsReview and resolve variances, escalating issues when neededPrepare clean, validated data and backup for system uploadsMaintain tracking files for fundraising and payment platforms (e.g., Stripe, Square, Eventbrite, Benevity)Support setup and testing of new payment toolsProvide accurate ACH and wire details to partnersAssist with AR by reviewing aging reports, applying payments, and supporting billing tasksRespond to internal questions related to deposits and payment statusFollow established procedures and controls; help improve workflowsKeep thorough documentation for receipts, reconciliations, and researchSupport audits by preparing reports and backupEnsure all activity aligns with policies, agreements, and donor requirements