Accounting and Human Resources Clerk

Accounting and Human Resources Clerk at NEW OP Template (PR & TLM

MME / HR

Enterprise) - Pay Calc 2.0 Accounting and Human Resources Clerk at NEW OP Template (PR & TLM

MME / HR

Enterprise) - Pay Calc 2.0 in Oroville, California Posted in 11 days ago.

Type:

Full-Time Job Description:

Summary/Objective:

The Accounting and Human Resources Clerk is responsible for providing administrative and technical support for accounts payable, accounts receivable, payroll, benefits administration, and employee recordkeeping functions. This position ensures the accuracy of financial and payroll data, maintains compliance with applicable regulations, and supports the efficient operation of the Accounting and Human Resources departments through detailed record management, reconciliations, and reporting activities. The Accounting and Human Resources Clerk serves as a key support resource for both the Accounting and Human Resources departments by ensuring timely processing of financial transactions, payroll activities, employee benefits administration, and recordkeeping functions that contribute to efficient business operations.

Essential Functions:

Organize, prioritize, and handle time-sensitive, confidential information appropriately ensuring that required action/attention is addressed. The ability to reprioritize at a moment's notice and to assume additional responsibilities based on the company's changing needs. The capacity to independently see a project through from start to finish. Organize and maintain file systems in accordance with company records retention policies. Process and code employee benefits invoices and related accounting transactions. Assist in preparing payroll for assigned division(s), ensuring accuracy and compliance with company policies and applicable regulations. Prepare payroll tax and liability reports, including Employment Development Department (EDD) filings and other required payroll-related reporting. Review and verify employee mileage reimbursement requests for accuracy and compliance with company guidelines. Review and audit employee expense reports for completeness, accuracy, and proper authorization. Perform data entry of accounts payable invoices, credit card receipts, and other financial transactions into the accounting system. May be assigned to assist the Project Accountant in data entry tasks. Print, prepare, and distribute accounts payable checks; coordinate mailing of vendor payments. Enter accounts receivable transactions and record customer payments accurately and timely. Reconcile payroll-related accounts, including vacation and sick leave accrual balances. Perform weekly, monthly, quarterly, and year-end payroll reconciliations to ensure accuracy of payroll records and financial reporting. Complete weekly reconciliation of 401(k) contributions and related payroll deductions. Assist with the preparation and processing of weekly payroll, including payroll summaries and supporting documentation. Review, verify, and process employee timecards; update timekeeping notes and records as necessary. Maintain accurate payroll records, including electronic and paper files, in accordance with record retention requirements. Assist with the preparation and submission of certified payroll reports as required. Reconcile employee medical benefit invoices and related payroll deductions. File, scan, organize, and maintain accounting and human resources records and documentation. Provide administrative support to the Accounting and Human Resources departments as needed. Maintain confidentiality of employee, payroll, financial, and company information. Perform other related duties as assigned to support departmental and organizational objectives.

Competencies:

• Attention to

Detail:

Accomplishing tasks by considering all areas involved no matter how small; showing concern for all aspects of the job, accurately checking processes and tasks, being watchful over a period of time. •

Communication Skills:

The ability to communicate clearly both verbally and written. •

Adaptability:

The ability to adapt to continuous change and business needs. •

Innovation:

The ability to generate and implement original ideas and practices. •

Professional Development:

Commitment to ongoing professional development and staying up to date with industry trends. •

Confidentiality:

Ensures the confidentiality of all sensitive data. •

Initiative:

Solves complex issues with good results, takes proactive steps to support team goals and address issues before they escalate, and seeks out opportunities to contribute beyond assigned duties to benefit the team. •

Professionalism:

Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. •

Teamwork:

The ability to effectively collaborate with others to achieve common goals and objectives. This involves working cooperatively with team members, valuing diverse perspectives, and contributing to a supportive and productive team environment. •

Dependability/Reliability:

Can be relied upon to complete tasks and meet deadlines, demonstrates a high level of reliability in all aspects of work, maintains regular attendance and punctuality, and meets commitments consistently. •

Time Management:

The ability to effectively manage time and prioritize tasks to meet deadlines. •

Decision Making/Judgement:

The ability to recognize and respond to problems, systematically gather information, sort through complex issues, seek input from others, address root cause of issues, make timely decisions, make difficult decisions, use consensus when possible, and communicate decisions to others. •

Compliance:

Adheres to all regulatory and organizational policies and procedures. •

Knowledge of Position:

Understanding of principles, practices, and standards of job or department. •

Quality of Work:

Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Supervisory Responsibilities:

None.

Work Environment:

Typical office environment with extensive daily usage of a computer. Sitting for prolonged periods of time using a computer keyboard, mouse, and screen. Mobility, vision, hearing, and dexterity levels appropriate to the duties to be performed. Physical Demands - The physical demands below are representative of those that must be met by an employee to successfully perform the essential functions of this job: Ability to sit for extended periods while performing computer-based work. Ability to use a computer, calculator, communication devices, and other standard office equipment. Ability to communicate effectively in verbal and written form. Primarily sitting with some walking, standing, and bending. Must be able to hear and speak on the telephone. Close visual work on a computer. Dexterity of hands and fingers to operate any required computer keyboard, mouse, or other technical instruments. Ability to occasionally lift and carry files, and office supplies. Must be able to lift and carry up to 20 to 30 lbs.

Travel Required:

Position requires travel within the local area 5% of the time, to run office errands in the local area.

Required Education and Experience:

1 year experience in a professional office environment. 10-Key by touch. Type at least 45 wpm. Proficient in Microsoft Excel, Word, and Outlook.

Preferred Education and Experience:

College graduate with at least an A.A. in Accounting, Human Resources, Business, or a certificate in Bookkeeping.

Additional Eligibility Requirements:

Must have a valid Driver's License. May be required to drive personal vehicle to various locations during the workday. Proof of current/active automobile insurance if driving personal vehicle. Must pass a pre-employment drug screen. Cellphone for communication and scheduling.

Benefit Conditions:

Only Full-Time employees are eligible. May have a waiting period.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.