Accounts Payable Clerk

Description We are looking for an Accounts Payable Clerk to join a non-profit organization in Palm Desert, California on a Contract basis. This position supports daily accounts payable operations by reviewing invoices, confirming documentation, and helping maintain accurate financial records. The ideal candidate brings strong attention to detail, sound organizational skills, and the ability to manage a steady volume of transactions with accuracy.

Responsibilities:

• Handle day-to-day invoice processing while ensuring payments move through the accounts payable cycle efficiently and on schedule.
• Examine invoices and related paperwork to confirm approvals, coding, and required supporting documents are complete and accurate.
• Reconcile invoices against purchase orders, receipts, and other records to verify that payment requests are properly supported.
• Investigate billing issues or missing information and coordinate with vendors or internal teams to resolve discrepancies promptly.
• Maintain orderly accounts payable files and documentation in alignment with departmental recordkeeping practices.
• Provide administrative support for payment activities, including data entry, invoice logging, and assistance with check run preparation.
• Follow established policies and documentation standards to help ensure compliance throughout the payable process. Requirements
• At least 2 years of experience in accounts payable or a related accounting support position.
• Working knowledge of invoice review, account coding, matching procedures, and general payment processing practices.
• Strong accuracy and attention to detail when handling financial documents and supporting records.
• Proficiency with Microsoft Office applications, particularly Excel, for tracking and organizing accounts payable activity.
• Experience with check runs and invoice processing in a fast-paced environment.
• Familiarity with accounting platforms such as QuickBooks Online is preferred.
• Clear communication and solid organizational skills, with public sector or municipal experience considered an advantage.

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