Accounting Specialist

Position Overview:

We are seeking a detail-oriented and highly organized Accounting Assistant to join our team. The ideal candidate will play a vital role in supporting the financial operations of the company, with a primary focus on accounts payable (A/P), accounts receivable (A/R), payroll data entry, and monthly invoicing. Proficiency in Word, Excel, and QuickBooks is essential for this role.

Key Responsibilities:

Accounts Payable (A/P): Review and process vendor invoices, verify accuracy, and ensure timely payments.

Accounts Receivable (A/R): Prepare and send invoices, monitor incoming payments, and follow up on past-due accounts.

Payroll Support:

Accurately enter payroll data for approximately 12 employees, ensuring compliance with company policies and applicable regulations.

Monthly Invoicing:

Generate and issue monthly invoices to clients, ensuring accuracy and timeliness.

Data Entry:

Maintain accurate financial records by entering transactions into QuickBooks and other accounting systems.

Reconciliation:

Assist in reconciling bank statements, vendor accounts, and other financial records.

General Support:

Provide administrative support for the accounting team, including preparing reports, maintaining filing systems, and assisting with special projects.

Key Skills and Qualifications:

Proficiency in QuickBooks, Microsoft Word, and Excel (advanced level preferred).Strong attention to detail and organizational skills.

Basic understanding of accounting principles and practices, particularly A/P, A/R, and payroll.

Ability to handle confidential information with discretion.

Strong communication skills, both written and verbal.

At least 2 years of experience in a similar role, or equivalent education and training.