Accounts Payable Specialist

Accounts Payable Specialist Palo Alto, CA Job Details Full-time $29.10 - $30.10 an hour 1 day ago Qualifications Accounting systems Record keeping Microsoft Excel Financial data reconciliation Processing cash transactions Customer inquiry handling Invoice processing High school diploma or GED Financial record maintenance Geometry Algebra Deposits 1 year Entry level Full Job Description

POSITION SUMMARY

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Compiles and sorts documents such as invoices and checks, substantiating business transactions. Verifies and posts details of AP business transactions, such as total accounts to ledgers/vendors or computer spreadsheet and databases. Audits invoices against purchase orders and packing slips, researches discrepancies and approves for payment. Investigates problems that vendors or purchasing agents have with obtaining payment for bills. Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items. Prepares vouchers, invoices, checks, account statements, reports, and other records, then reviews for accuracy. Reconciles general ledger accounts with various registers. Extracts general ledger information for vendor spend details. Receives daily cash drops, reconciles drops to source reports, and prepares bank deposits. Assists employees, vendors, clients, or customers by answering questions related to accounts, AP procedures, and AP services.

QUALIFICATIONS

: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to write routine accounting reports and correspondence. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to speak effectively with groups of customers or employees of organization. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Working knowledge of Excel spreadsheet software and SunSystems accounting software. Meets legal age requirements for the position

EDUCATION/EXPERIENCE

High school diploma or GED required; one to two years related experience and/or training; or equivalent combination of education and experience.