Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will play a vital part in managing accounts payable functions while ensuring compliance with nonprofit accounting standards. This position requires accuracy, attention to detail, and the ability to meet deadlines in a dynamic work environment.

Responsibilities:

• Prepare and record journal entries related to accounts payable transactions, accruals, and adjustments.
• Review invoices and supporting documents to verify proper coding for funds, grants, departments, and programs.
• Perform monthly reconciliations of accounts payable-related general ledger accounts.
• Assist in month-end and year-end closing processes, including accruals and expense allocations.
• Ensure all accounts payable transactions adhere to nonprofit accounting principles and grant reporting standards.
• Maintain organized and accurate documentation for journal entries and accounts payable activities.
• Support audit preparation by compiling schedules and responding to auditor inquiries.
• Collaborate with the accounts payable team to address discrepancies and guarantee timely payment processing.
• Monitor vendor information and ensure accurate data entry within the accounting system.
• Contribute to financial reporting by ensuring proper recording of transactions in the general ledger.