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Bookkeeper
Job
Global Law Group
Pasadena, CA (In Person)
$60,840 Salary, Full-Time
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Job Description
Bookkeeper Global Law Group Pasadena, CA Job Details Full-time $26.54 - $31.96 an hour 4 hours ago Qualifications Practice management software Trust administration Attention to detail QuickBooks Online QuickBooks ACH Law office Computer skills Full Job Description Job Summary Pasadena Law Firm is seeking a highly organized and meticulous Bookkeeper to join our team. The ideal candidate will be responsible for maintaining our daily financial records using QuickBooks Online, managing our Accounts Payable (AP) and Accounts Receivable (AR), and critically, handling our client trust accounts (IOLTA). You will play a vital role in ensuring the accuracy of our financial operations and maintaining strict compliance with State Bar regulations regarding client funds. Key Responsibilities Trust Accounting (IOLTA) & Compliance Manage the firm's Lawyers Trust Accounts (IOLTA) in strict compliance with [Your State] Bar regulations. Perform monthly three-way reconciliations for all trust accounts (bank balance, book balance, and sum of individual client ledgers). Accurately track client retainers, settlement funds, and third-party payments. Process trust disbursements and ensure the strict prevention of commingling between operating and trust funds. Maintain comprehensive and audit-ready records for all trust transactions. Accounts Payable (AP) Receive, verify, and process incoming vendor invoices and employee expense reports. Track reimbursable client expenses (advanced costs) and ensure they are accurately billed to the correct client matters. Ensure timely and accurate payment of all business obligations and reconcile vendor statements. Accounts Receivable (AR) & Billing Generate and send accurate client invoices for legal fees and expenses in a timely manner. Process incoming payments (checks, credit cards, ACH) and accurately apply them to client accounts and specific matters. Monitor account aging reports and proactively follow up on past-due accounts. Integrate and manage billing through our legal practice management software. General Bookkeeping & QuickBooks Online (QBO) Manage day-to-day bookkeeping transactions within QuickBooks Online. Perform weekly and monthly reconciliations for all firm operating bank accounts and credit cards. Categorize expenses accurately according to the firm's chart of accounts. Assist in the preparation of monthly, quarterly, and annual financial reports for the firm's partners.