Accounts Payable Specialist

Accounts Payable Specialist Coast Southwest - 1.0 Placentia, CA Job Details Full-time $58,000 - $70,000 a year 7 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Life insurance Paid sick time Qualifications Supplier management Administrative experience Bachelor's degree Data entry Accounting and finance experience Clerical experience Full Job Description Accounts Payable Specialist About the Role We're looking for a detail-oriented and dependable Accounts Payable Specialist to join our finance team. In this role, you'll play a key part in ensuring vendors are paid accurately and on time, maintaining strong relationships with suppliers, and helping us keep our financial operations running smoothly. Accounts Payable Specialist Responsibilities Manage payables, with a strong focus on scheduling and processing invoices. Process incoming invoices and re-route to the appropriate department for purchase order matching. Perform 3-way matching of purchase orders, invoices, and receiving documents to verify accuracy, resolve discrepancies, and ensure timely and compliant payment processing. Manage high-volume vendor relationships, including invoice reconciliation, issue resolution, payment coordination, and maintaining accurate vendor records to support efficient accounts payable operations. Resolve vendor payment issues by coordinating with internal departments, ensuring timely resolution, and maintaining positive relationships. Review, audit, and process employee expense, travel reports, and reimbursements for accuracy, documentation, proper authorization, and compliance with policies. Audit a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines. Code and voucher invoices once proper backup and approvals are obtained. Work directly with purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentations. Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting payable entries for posting to the financial system. Maintain vendor/supplier files by performing regular audits to ensure accuracy. Maintain accounts payable files, including the weekly filing of paid invoices. Ability to communicate with vendors, alleviate escalated issues, challenges or concerns. Perform accurately within deadlines under limited supervision. Prioritize and handle multiple projects at once. General clerical duties as related to job responsibilities (data entry, collating, photocopying, filing, etc.). Other duties and special projects as assigned. Accounts Payable Specialist Qualifications What You'll Bring Bachelor degree on accounting or related field preferred (but not required). Minimum of 3-5 years of accounts payable experience. Accurate data entry skills. Knowledge of Chempax software by Datacor preferred (but not required). Strong organizational and problem-solving skills. High attention to detail and accuracy. Ability to work independently and meet deadlines. Proficient MS Office skills, with the ability to learn new software programs.

Job Type:

Full-time Pay:

$58,000.00 - $70,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person