Part-Time Bookkeeper

GENERAL SUMMARY

: To take care of all the day-to-day financial tasks in accordance with the school mission statement, philosophy, and diocesan financial policies. It is essential for the bookkeepers to develop relationships with the Office of Catholic Education, Diocesan Finance, and Human Resources departments; provide communication and problem solving on a proactive basis and support all the policies in the Administrative Handbook.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Record day-to-day financial transactions and complete all journal entries in QuickBooks. Reconcile sales taxes, payroll taxes, and bank accounts at the end of each month. Reconcile QuickBooks and monthly journal entries at the end of each month. Process all accounts receivable and payable in a timely manner including processing payments, invoices, deposits, collections, and revenue recognition. Submit bi-monthly payroll and enter payroll into QuickBooks. Record cash receipts and maintain the petty cash fund. Prepare bank deposits. Monitor financial transactions and reports; calculate variances from the budget and report significant issues to the principal. Review and provide bi-monthly summaries of FACTS past due accounts to the principal. Generate financial reports for the Principal and Parish Finance Council monthly. Audit for completeness and accuracy of all demographic data in

FACTS SIS

for faculty, staff, and students on a regular basis. Understand and fulfill all aspects of school faculty, student, and parent handbooks. Follow all accounting policies and procedures in the administrative handbook. Attend all Office of Catholic Education conference calls and trainings. Perform all other duties and assume other responsibilities which are identified as needed by the employer and approved and/or assigned by the principal. Minimum Qualifications Excellent knowledge of general accounting principles as they relate to a school. Knowledge of bookkeeping software, QuickBooks preferred. Proficient skills in Microsoft Excel. At least 2-3 years' bookkeeping experience, preferably within an academic or business environment. Excellent communication skills, both verbal and written. Attention to detail and accuracy of work. Able to prepare, review, and understand financial statements. Keep all financial interactions confidential. Educational Experience Associate's degree in accounting or business administration. Physical Demands The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions: While performing the duties of this job, the employee is regularly required to communicate with the Office of Catholic Education and Principal. The employee frequently is required to sit and use hands for finite movements such as typing and other office functions. The employee is required to see, stand, walk, hear and reach with hands and arms. Lift and move, using proper techniques, up to 30 pounds. Have the ability to move from one floor to another using the stairs.

Pay:

$18.00 - $24.00 per hour

Work Location:

In person