Accounts Payable Specialist - Quick Service Restaurant Group

Accounts Payable Specialist - Quick Service Restaurant Group Rancho Santa Margarita, CA Job Details Full-time $30 - $34 an hour 1 day ago Qualifications Cost management Record keeping Microsoft Excel Financial data reconciliation Machine learning/AI-based analysis Microsoft Outlook Variance analysis Automation Quick service & fast food restaurant Regulatory compliance Data reporting Mid-level Cost control Invoice payment processing Analysis skills Financial record maintenance OCR Data entry ACH Typing 10 key typing AI Cross-functional collaboration Month-end close Accrual accounting Communication skills Cross-functional communication Excel data analysis Full Job Description Position Summary The Accounts Payable Specialist manages the full-cycle AP process for a high-volume, multi-unit quick service restaurant group. This role requires speed, accuracy, and strong analytical skills to support rapid purchasing cycles, frequent deliveries, and tight cost controls. The ideal candidate has hands-on experience with AP automation tools (OCR/AI) and a strong understanding of restaurant operations, utilities, and compliance requirements. Key Responsibilities Process high-volume invoices across food, beverage, packaging, utilities, property taxes, and operational services for multiple locations Leverage OCR/AI-based AP tools to capture, code, and route invoices efficiently while minimizing manual entry Review and resolve OCR/AI exceptions; partner with vendors and operations teams to correct discrepancies Manage utilities billing: track usage, validate charges, identify anomalies, and ensure timely payments Prepare and analyze variance reports Process and track property tax payments, ensuring accuracy and timely submission by location Maintain and monitor a compliance calendar for permits, licenses, and regulatory deadlines (health, fire, occupancy, etc.) Ensure accurate GL coding across COGS, packaging, utilities, property taxes, and operating expenses Reconcile vendor statements and investigate missing or disputed invoices Execute weekly payment runs (ACH, checks, credit cards) Support month-end close, including accruals for recurring expenses and cost categories Maintain organized digital records for audits, compliance, and reporting Support cost control and inventory processes through accurate invoice coding and reporting Qualifications 2-4 years of accounts payable experience, preferably in QSR or multi-unit restaurant environments Experience with AP automation tools (e.g., Restaurant365, Plate IQ, Tipalti, Ramp, Amazon or similar) Strong ability to troubleshoot OCR/AI invoice processing issues Experience managing utilities billing and identifying cost variances Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with strong Excel skills for data analysis Accurate typing skills and proficiency with 10-key data entry (by touch preferred) High attention to detail, organization, and ability to meet tight deadlines Strong communication skills and ability to collaborate cross-functionally Preferred Skills Experience with advanced AP automation workflows (machine learning coding, automated approvals)