Accounts Payable Clerk

Description We are looking for a dedicated Accounts Payable Clerk to work for a local client. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. In this position, you will support day-to-day financial processes with a focus on accurate invoice handling and adherence to established procedures. The role contributes to the smooth operation of accounts payable activities and involves regular coordination with internal stakeholders and external partners.

Responsibilities:

• Receive and organize incoming payable documentation from multiple intake channels; distribute items to the appropriate internal stakeholders and organize invoices by cost center or project.
• Review invoice packets for completeness, accuracy, and compliance with established billing standards; route items through defined approval workflows.
• Maintain data integrity between financial and operational systems by validating coding alignment and researching variances to resolution.
• Record invoices in the appropriate registers based on approval status using internal accounting platforms and system integrations.
• Analyze and allocate recurring service charges on a monthly basis, ensuring proper responsibility assignment during ownership or account transitions.
• Perform monthly vendor statement reconciliations against accounting records; investigate discrepancies and coordinate with internal teams and vendors to resolve issues promptly.
• Prepare payments for release by identifying eligible invoices, generating disbursements on established schedules, assembling approval packages, and issuing payments in accordance with compliance controls.
• Serve as a primary point of contact for vendor inquiries, responding via phone or email regarding invoices, payments, and account status.
• Maintain and track lien‑related documentation for new filings and releases to ensure required information is secured prior to vendor payment processing.
• Populate and manage joint payment tracking schedules, ensuring required releases are obtained before issuing payments and following up for missing documentation.
• Maintain organized digital and physical records through consistent filing, labeling, and document management practices.
• Monitor accounts payable aging, payment timelines, discounts, and finance charges to support timely and accurate processing. Requirements
• Proficiency in processing invoices, coding transactions, and managing check runs.
• Strong knowledge of accounts payable systems, including Build Pro and other accounting software.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Attention to detail and accuracy in handling financial records and transactions.
• Strong problem-solving skills to research and resolve discrepancies effectively.
• Ability to collaborate with internal teams and external vendors to ensure smooth financial operations.

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