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AP/AR Administrator
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Maleko Personnel
Roseville, CA (In Person)
$57,200 Salary, Full-Time
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Job Description
Job Summary We are seeking a highly organized and detail-oriented AP/AR Administrator to join our finance team. This vital role involves managing the full cycle of accounts payable and accounts receivable processes, ensuring accurate and timely recording of financial transactions, maintaining compliance with accounting standards, and supporting overall financial integrity. The ideal candidate will possess strong technical accounting skills, proficiency with various financial software platforms, and a solid understanding of corporate and governmental accounting principles. This position offers an excellent opportunity to contribute to a dynamic organization committed to financial excellence. Duties Process and verify accounts payable transactions, including invoice entry, approval workflows, and payment processing using systems such as Workday, Paychex, or Sage. Manage accounts receivable functions by generating invoices, monitoring customer payments, and reconciling accounts to ensure timely collections. Perform account reconciliations for both AP and AR ledgers, ensuring accuracy in the general ledger and resolving discrepancies efficiently. Prepare journal entries related to payroll, expenses, and other financial activities utilizing software like UltiPro, Kronos, or Ceridian. Conduct balance sheet reconciliations and assist with month-end closing procedures in accordance with GAAP and SOX compliance standards. Maintain detailed records of transactions within accounting software such as QuickBooks, Xero, PeopleSoft, or similar platforms. Support internal controls by documenting processes related to account analysis, audit trails, and compliance requirements. Assist with data entry tasks including 10-key typing and double-entry bookkeeping to ensure precise financial data management. Collaborate with cross-functional teams including Finance, HR, and Operations to streamline workflows and improve reporting accuracy. Support tax-related activities by preparing documentation for audits or governmental reporting requirements. Skills Extensive experience with accounting software such as QuickBooks, Xero, Sage, Workday, ADP, Ceridian, or UltiPro. Strong knowledge of GAAP (Generally Accepted Accounting Principles), governmental accounting standards, and SOX compliance. Proficiency in payroll management systems like Paychex or Kronos along with payroll processing expertise. Demonstrated ability in account reconciliation, journal entries, balance sheet analysis, and general ledger management. Familiarity with technical accounting concepts including accruals, deferrals, debits & credits. Excellent data entry skills with high accuracy; proficiency in 10-key typing is preferred. Strong understanding of financial concepts such as budgeting, credit analysis, and account analysis. Effective communication skills for collaborating across departments and supporting audit processes. Analytical mindset with attention to detail; ability to interpret complex financial data accurately. This position is designed for candidates eager to apply their accounting expertise within a collaborative environment that values precision and continuous improvement. We welcome applicants who are committed to maintaining high standards of financial integrity while supporting organizational growth.