Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic education organization in California. This Long-term Contract opportunity is ideal for a detail-focused accounting specialist who enjoys maintaining accurate financial records, coordinating payment activities, and working closely with internal stakeholders. In this role, you will contribute to day-to-day financial operations, help keep reporting and reconciliations on track, and provide dependable service to employees, families, and vendors.

Responsibilities:

• Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner.
• Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines.
• Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation.
• Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant.
• Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes.
• Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations.
• Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests.
• Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution.
• Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community.