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Accounts Payable Specialist
Job
Robert Half
San Martin, CA (In Person)
Full-Time
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Job Description
We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a long-term contract assignment in San Martin, California. This role is ideal for someone who is highly organized, accurate with financial details, and comfortable managing multiple payables tasks in a fast-paced environment. The position will play an important part in maintaining timely vendor payments, accurate coding, and efficient transaction handling across the accounts payable function.
Responsibilities:
- Review incoming invoices for accuracy, completeness, and proper approval before processing payments.
- Assign correct general ledger codes to invoices and expense documents to ensure accurate financial recording.
- Prepare and process vendor payments through ACH transactions, check runs, and other approved payment methods.
- Maintain organized accounts payable records and supporting documentation for auditing and reporting purposes.
- Reconcile payment activity and investigate discrepancies with vendors or internal stakeholders as needed.
- Monitor invoice due dates to help ensure obligations are paid on time and in accordance with company policies.
- Communicate with vendors and internal teams to resolve billing questions, payment issues, and documentation gaps.