Purchasing & Accounts Receivable Administrator

Purchasing & Accounts Receivable Administrator North Bay Restaurant Services Santa Rosa, CA Job Details Full-time $30 - $34 an hour 23 hours ago Benefits Health savings account Health insurance Paid time off Opportunities for advancement Qualifications Vendor relationship building Customer communication Teamwork Cash application Attention to detail Account management Time management Full Job Description Purchasing Agent & Accounts Receivable Specialist North Bay Restaurant Services Full-Time | Santa Rosa, CA Overview North Bay Restaurant Services is seeking a highly organized, driven, and resourceful professional to manage purchasing and accounts receivable operations. This is a critical role within our organization and is best suited for someone who thrives in a fast-paced environment where priorities shift, challenges arise daily, and multiple projects must be managed simultaneously. We are looking for a true self-starter who takes ownership, solves problems independently, and keeps operations moving forward without constant supervision. Our ideal candidate is the type of person who refuses to accept "I don't know" as an answer. When faced with a challenge, they make calls, ask questions, research solutions, and stay with it until the problem is solved. They are comfortable managing a heavy workload, balancing competing priorities, and maintaining exceptional attention to detail while moving quickly. This position plays a key role in supporting field operations, maintaining vendor relationships, managing customer accounts, and helping build efficient systems as our company continues to grow. Key ResponsibilitiesPurchasing & Vendor Management Source and procure parts, materials, equipment, and supplies for daily operations Coordinate closely with field technicians, operations staff, vendors, and management Research products, vendors, pricing, and availability to identify the best solutions for operational needs Track orders from purchase through delivery and proactively resolve delays or issues Maintain strong vendor relationships and negotiate pricing when appropriate Resolve invoice, receiving, shipping, and purchasing discrepancies Assist in developing and improving purchasing procedures and organizational systems Maintain accurate purchasing records and documentation Accounts Receivable Monitor aging reports and proactively follow up on outstanding invoices Process customer payments and apply them accurately within company systems Communicate professionally with customers regarding billing questions and account balances Review and process customer credit applications Manage collections efforts on overdue accounts while maintaining positive customer relationships Maintain organized and accurate financial records and account documentation Office Support & Cross-Training Cross-train in core office functions to support operational continuity Answer incoming calls and assist customers professionally and efficiently Provide coverage during lunches, vacations, and employee absences Maintain a consistently high level of customer service across all interactions Qualifications Previous purchasing experience preferred Accounts receivable experience preferred Strong proficiency with Microsoft Excel and business software systems Excellent written and verbal communication skills Exceptional organizational and time-management abilities Strong attention to detail and follow-through Ability to manage multiple priorities and deadlines simultaneously Ability to learn new systems and processes quickly Professional demeanor and strong customer service skills Technical Requirements This position involves a high volume of purchasing, data entry, email communication, documentation, collections activity, and customer account management. The ability to type quickly and accurately is essential. Candidates should be highly proficient with computers and comfortable working extensively in multiple software systems throughout the day. Fast and accurate typing skills are required. A minimum typing speed of 65+ words per minute is strongly preferred. Final candidates may be asked to complete a typing assessment during the interview process. What We're Looking For We are looking for someone who: Takes ownership rather than waiting for direction Is highly organized and capable of managing many moving pieces at once Can effectively prioritize competing responsibilities Is naturally persistent and solution-oriented Enjoys solving problems and finding answers independently Thrives in a fast-paced environment Has a strong sense of urgency and accountability Communicates professionally with vendors, customers, and coworkers Follows tasks through to completion Remains calm under pressure and adapts quickly when priorities change The right candidate is someone who can keep an entire workload organized, moving, and under control while maintaining accuracy and professionalism. They are the person others rely on because they consistently find solutions, follow through on commitments, and make things happen. This role is not ideal for someone who requires constant direction or prefers highly repetitive work with little variation. We are seeking someone who enjoys taking initiative, thinking critically, and contributing to the continued improvement of our operations. Why Join Us Join a respected family-owned company serving thousands of restaurants since 1996 Work directly with leadership and play a key role in company operations Opportunity to help build systems and improve processes Fast-paced environment with variety and continuous learning Significant opportunity for professional growth and advancement Supportive, team-oriented culture that values initiative, accountability, and results Compensation Competitive hourly pay based on experience Opportunities for advancement and increased responsibility Full-time, long-term career opportunity

Pay:

$30.00 - $34.00 per hour

Benefits:

Health insurance Health savings account Paid time off Application Question(s): Please provide your approximate typing speed (WPM) and describe the type of computer-based work you perform most frequently (data entry, email correspondence, accounting, customer service, purchasing, etc.).

Work Location:

In person