Accounts Receivable Coordinator

Accounts Receivable Coordinator Schilling Corp - 3.5 Santee, CA Job Details Full-time $24.04 - $31.25 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Paid sick time Qualifications Associate's degree in accounting Cash flow management Tax law compliance support Accounting systems Record keeping Financial close processing Financial data reconciliation Phone communication Bachelor's degree in finance Employment & labor law Associate's degree in finance Financial management report preparation Mid-level Finance Client invoicing GAAP Financial concepts Liquidity management Forecasting Data entry Organizational skills Accounting and finance experience Financial regulatory compliance Bachelor's degree in accounting Associate's degree Month-end close 2 years Accounting Communication skills California labor law Client interaction via phone calls

Full Job Description Position Summary:

We are seeking a detail-oriented and organized Accounts Receivable Coordinator to manage the invoicing, collections, and reconciliation processes. The ideal candidate will ensure the accurate and timely processing of accounts receivable transactions while maintaining compliance with California-specific financial regulations. This role requires excellent communication and problem-solving skills to maintain positive client relationships and optimize cash flow.

Responsibilities:

Generate and distribute customer invoices, ensuring accuracy and compliance with company policies. Monitor and manage aging reports to identify and resolve overdue accounts. Post payments, credits, and adjustments into accounting systems. Communicate with clients via phone, email, or written correspondence to resolve payment discrepancies and overdue invoices. Review and enter voucher options into Viewpoint while maintaining accuracy and consistency in line with corporate requirements. Develop and maintain accurate cash flow forecasts by analyzing expected payment dates for receivables and payables, ensuring sufficient liquidity for operational needs. Maintain communication with customers to follow up on pending change orders, expediting approvals and documentation to facilitate prompt invoicing. Prepare monthly accounts receivable reports for management review. Support month-end and year-end closing activities, ensuring compliance with GAAP standards. Identify opportunities to improve billing and collection processes. Assist in implementing updated tools or software to streamline workflows. Ensure adherence to California labor laws, tax regulations, and corporate financial policies. Maintain organized and up-to-date records of invoices, payments, and communication. Provide excellent customer service by addressing inquiries related to billing and payments. Utilize accounting software such as Viewpoint for data entry and reporting.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 2+ years of experience in accounts receivable or general accounting. Strong understanding of financial concepts and bookkeeping principles. Advanced Proficiency in Excel, Viewpoint experience preferred. Excellent attention to detail for accurate data entry and billing. High level of organization skills to handle multiple tasks efficiently. Strong customer service skills with the ability to communicate effectively with customers. Ability to work independently and collaboratively and meet deadlines in a fast-paced environment.

Physical Requirements:

The physical demands described here are representative of abilities required to perform the essential functions of this job, with or without reasonable accommodation:

Mobility:

Ability to move throughout a typical office environment, including walking, standing, sitting for extended periods, and navigating various workplace areas.

Manual Dexterity:

Ability and proficiency in using standard office equipment such as computers, cell phones, keyboards, telephones, copiers, and filing systems.

Vision:

Ability to read printed materials and computer screens.

Hearing and Speech:

Ability to communicate effectively in person, over the phone, and via email or other digital platforms.

Lifting:

Ability to occasionally lift and carry objects weighing up to 15 pounds (e.g., office supplies, files).

Postural Requirements:

Ability to perform tasks involving reaching, bending, or stooping on an occasional basis. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of this role. It is the policy of JAAM Electric to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities regarding application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. JAAM Electric provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid sick time Paid time off Vision insurance