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Job Description
In-Office Agency Bookkeeper Mary Magdalene Community Services - 3.5 Stockton, CA Job Details Contract $35 - $45 an hour 20 hours ago Qualifications Teamwork QuickBooks Organizational skills Business Administration Business Associate's degree
Full Job Description Job Description MMCS Agency Bookkeeper Organization:
Mary Magdalene Community Services (MMCS)
Reports To:
Executive Director FLSA Status:
Non-Exempt Employment Type:
Full-Time or Part-Time Position Summary The Bookkeeper is responsible for maintaining accurate financial records and supporting the fiscal operations of Mary Magdalene Community Services (MMCS). This position ensures timely processing of accounts payable and receivable, payroll support, grant and contract financial tracking and invoicing, bank reconciliations, and compliance with nonprofit accounting standards. The Bookkeeper plays a critical role in supporting the organization's mission by ensuring sound financial management and accountability of public and private funding sources. Essential Duties and Responsibilities Financial Recordkeeping Maintain accurate and up-to-date financial records in accordance with Generally Accepted Accounting Principles (GAAP). Record and classify financial transactions, including revenues, expenses, grants, donations, and restricted funds. Maintain the general ledger and chart of accounts. Perform fiscal transactions with the Quick-Book on-line system Process journal entries and maintain supporting documentation. Accounts Payable and Receivable Process vendor invoices and prepare payments in a timely manner. Monitor outstanding receivables and follow up on unpaid invoices. Prepare deposits and record contributions, grants, and other revenue sources. Maintain accurate records of donor and funding agency payments. Bank Reconciliation and Cash Management Reconcile bank accounts, credit card statements, and other financial accounts monthly. Monitor cash flow and report concerns to leadership. Assist with maintaining adequate internal controls over cash management. Payroll Support Prepare and process payroll or coordinate payroll activities with a third-party provider. Maintain payroll records and ensure compliance with applicable federal and state regulations. Track employee benefits, leave balances, and payroll deductions. Grant and Contract Management Track expenditures and revenues by funding source, grant, and contract. Assist in preparing financial reports required by government agencies, foundations, and other funders. Ensure expenditures are properly allocated according to grant and contract requirements. Support reimbursement invoicing and documentation for county, state, and federal contracts. Financial Reporting Prepare monthly financial reports, including budget-to-actual comparisons. Assist in the preparation of annual budgets. Provide financial information and reports to the Executive Director, Board of Directors, and auditors as requested. Assist with year-end closing and audit preparation. Compliance and Internal Controls Ensure compliance with nonprofit accounting standards and organizational policies. Maintain confidentiality of financial, employee, and client information. Assist with implementing and monitoring internal controls and financial procedures. Support compliance with federal, state, county, and grantor requirements. Qualifications Education and Experience Minimum of Associate's degree in Accounting, Finance, Business Administration, BA degree preferred. Minimum of three (3) years of bookkeeping or accounting experience. Minimum of two (2) years of QuickBooks experience. Experience working in a nonprofit organization preferred. Experience with grant-funded programs and government contracts highly desirable. Knowledge, Skills, and Abilities Strong knowledge of bookkeeping principles and nonprofit accounting practices. Proficiency with QuickBooks, Microsoft Excel, Word, and financial management software. Ability to prepare financial reports and analyze financial data. Knowledge of accounts payable, accounts receivable, payroll, and bank reconciliations. Strong organizational skills and attention to detail. Ability to prioritize multiple tasks and meet deadlines. Excellent communication and interpersonal skills. Ability to work independently while maintaining a collaborative team approach. Physical Requirements Ability to sit for extended periods while performing computer-based work. Ability to occasionally lift and carry up to 25 pounds. Ability to operate standard office equipment. Working Conditions Office environment with occasional attendance at meetings, trainings, and organizational events. May require occasional evening or weekend work to meet deadlines or support organizational activities. Salary Range Compensation is commensurate with education, experience, and organizational funding.
