Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a construction-focused organization in Sunnyvale, California on a contract basis with the potential for a long-term opportunity. This role is ideal for a detail-oriented accounting specialist who can manage high-volume payables work, maintain accurate financial records, and build strong vendor relationships. The position supports day-to-day payment operations while contributing to month-end activities and overall accounting accuracy.

Responsibilities:

• Manage the complete accounts payable cycle for trade partners and subcontractor invoices, from initial review through final payment.
• Examine invoices, payment requests, and supporting documents for accuracy, proper coding, and approval before processing.
• Schedule payments in alignment with due dates, discount opportunities, and established vendor terms to support effective cash management.
• Process invoice entry, expense reimbursements, ACH transactions, and check payments within the accounting system with a high level of accuracy.
• Reconcile payable balances, credit card activity, and vendor statements to identify discrepancies and resolve outstanding items promptly.
• Maintain organized vendor records, respond to supplier questions, and investigate billing issues to ensure timely resolution.
• Post accounts payable activity to the appropriate accounting records and prepare analyses that support accurate financial reporting.
• Assist with month-end close tasks and provide documentation requested for internal reviews and external audits.
• Contribute to broader accounting and administrative priorities as needed to support department and company goals. Requirements
• At least 3 years of hands-on accounts payable experience, including full-cycle invoice processing.
• Working knowledge of general accounting principles and account coding practices.
• Strong attention to detail with the ability to organize, review, and process financial information accurately.
• Solid mathematical, verbal communication, and computer skills in an office environment.
• Proficiency with Microsoft Office applications and efficient data entry practices.
• Experience in the construction industry is preferred.
• Familiarity with Viewpoint Vista or related accounting software is an advantage.

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