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Bookkeeper
Job
St. Mark's Episcopal Church
Upland, CA (In Person)
$62,400 Salary, Part-Time
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Job Description
Bookkeeper St. Mark's Episcopal Church Upland, CA Job Details Part-time From $30 an hour 17 hours ago Qualifications Benefits administration Accounting systems Customer service ADP QuickBooks Bank reconciliation Full Job Description Purpose of the Position The purpose of this full charge bookkeeper position is to ensure the efficient and effective financial functioning of the parish. Work Hours This is a part-time, in-person position with a maximum of 15 hours per week. The exact schedule and number of hours is negotiable, depending on scope of responsibilities. The workload may vary week-to-week and seasonally. Supervisor This position reports to the Rector and Treasurer of the parish. The Rector supervises the day-to-day responsibilities of the Bookkeeper. The Treasurer has the responsibility for supervising the Bookkeeper for certain financial functions. Coordination and consultation with the Finance Committee Liaison will be required for specified projects. Compensation The pay range starts at $30/hour. Initial compensation is negotiable and will be higher for an experienced, senior-level hire. Scope of Work A. Primary Church Responsibilities
- Record PayPal and Zelle contributions in contribution database (Breeze)
- Record venue rental income and expenses
- Record all income and expenses in Quick Books
- Calculate and pay any required 403b contributions for staff
- Pay invoices and prepare checks for signatures; two signatures are required for all checks 2.
Twice monthly activities:
- Review timesheets for hourly employees; as needed, enter into ADP payroll system 3.
Monthly activities:
- Reconcile credit card statements, bank statements, and investment reports from brokerage firms and Diocesan Investment Trust (DIT). Review reconciliation and bank statements with Treasurer.
- Prepare previous month's end financial statements as follows: o By the Friday prior to the second Sunday of the month: Daughters of the King o By the second Tuesday of the month: Building Fund statement for Buildings & Grounds o By the third Monday of the month: Full set of statements to include General Operating Fund, Building Fund, all restricted funds, all temporary restricted funds o As requested by the heads of ministries with temporary restricted funds • Provide copies of utility and maintenance bills to Building and Grounds Committee 4.
- Use information in Breeze to mail and/or mail contribution statements (April, July, October, and January) 5.
Annual activities:
- Prepare the financial portions of the Parochial Report to the diocese
- Prepare any required 1099s (supply clergy, substitute musicians, consultants); an outside service may be used for filing
- Complete year-end reports for the Annual Meeting in January
- Prepare materials for external audit and/or audit committee, according to diocesan required schedule
- Submit completed audit report to the Vestry and to the diocese
- Review retirement/pension plans and pay any third-party administrator fees
- Review subscriptions, licenses, and vendor agreements
- Review and coordinate updates of approved signatories for checks and investment accounts (Jan/Feb)
- Set up redemption requests for quasi-endowment (DIT) annual withdrawals
- Enter any updated property and equipment valuations in accounting system 6. As needed activities, with appropriate authorization and signatures
- Prepare fund transfers
- Prepare wire transfers
- Prepare deposit and redemption (withdrawal) requests from investment and/or quasi-endowment accounts
Note:
This position is not authorized to sign any contracts or make purchases. The office administrator and counters handle contributions and submit deposits. Qualifications- Requisite education and financial training
- Willing to stay current with software changes and laws affecting church finances
- Expertise in Quick Books online
- Experience in nonprofit accounting, with church experience preferred
- Good customer service skills, for interactions with the parishioners, diocesan communities and vendors
- Completion of background check
- Completion of diocesan training on