Accounting Clerk

We are looking for an Accounting Clerk to support day-to-day financial operations for a Contract position based in California. This role is ideal for someone who is comfortable managing both incoming and outgoing transactions, keeping records accurate, and working with large volumes of data in Excel. The right candidate will bring strong attention to detail, sound judgment when handling billing and payment matters, and the ability to stay organized while meeting recurring deadlines.

Responsibilities:

• Prepare and issue customer invoices, ensuring billing details are complete, accurate, and submitted on time.
• Investigate account discrepancies and work with internal teams to clarify charges, secure approvals, and gather supporting documents.
• Process vendor invoices by reviewing documentation, assigning appropriate codes, and entering transactions into accounting systems with a high degree of accuracy.
• Reconcile invoices against purchase orders, receipts, and related records to confirm proper authorization and completeness.
• Create and monitor purchase orders while maintaining up-to-date tracking for open items and related job activity.
• Communicate with vendors regarding invoice status, payment questions, and documentation needs clearly and accurately.
• Support monthly close activities by updating records, organizing financial data, and completing assigned month-end tasks for both receivables and payables.
• Maintain detailed spreadsheets and tracking logs in Excel to organize job information, purchase order activity, and other daily accounting data.
• Handle high-volume data entry while preserving accuracy, consistency, and efficient turnaround times.