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Accounts Payable Clerk
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Robert Half
Visalia, CA (In Person)
Full-Time
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Job Description
Description We are looking for a reliable Accounts Payable Clerk to support daily accounting operations in Visalia, California. This position focuses on accurate invoice handling, timely vendor payments, and maintaining organized financial records that support the broader accounting function. The ideal candidate brings strong attention to detail, sound judgment with financial data, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Review incoming invoices for accuracy, required approvals, and alignment with company accounting guidelines before processing.
- Enter payable transactions into the accounting system, including proper coding, verification, and record maintenance.
- Reconcile accounts payable activity to ensure invoices, credits, and payments are documented correctly and completely.
- Compare vendor statements against internal records and investigate discrepancies to achieve timely resolution.
- Coordinate payment schedules and respond to vendor inquiries regarding invoice status, remittance timing, and outstanding items.
- Prepare accounts payable summaries and other reporting updates for leadership to support financial visibility and decision-making.
- Maintain supporting documentation related to expense classifications, cost centers, tax forms, and sales tax requirements.
- Monitor lien waiver documentation and follow up with vendors or internal stakeholders to help maintain compliance obligations.
- Provide support on related accounting tasks and administrative assignments as business needs require. Requirements
- At least 2 years of experience in accounts payable or a closely related accounting position.
- Working knowledge of accounts payable practices, general bookkeeping concepts, and financial record accuracy standards.
- Demonstrated ability to process invoices, assign accounting codes, and manage check runs with a high degree of accuracy.
- Proficiency with Microsoft Excel, data entry functions, and accounting software used for payable processing.
- Strong numerical skills with the ability to review, calculate, and validate financial information efficiently.
- Excellent organization skills and the ability to manage deadlines while handling multiple tasks.
- Ability to exercise discretion and maintain confidentiality when working with financial and vendor information.
- Bachelor's degree in Accounting, Finance, Business Administration, or comparable practical experience is preferred.