Accounts Payable Specialist

We are seeking a talented and highly-motivated individual to serve as our Accounts Payable Specialist. This position supports the Manager and Controller as a member of the Accounts Payable Team. AP Specialist will ensure that all deadlines for invoice entry are met with the highest degree of accuracy. The AP Specialist will support the day-to-day work flow of the company's accounts payable and other accounting functions, Ideal candidates should possess strong attention to detail and be able to perform basic account reconciliations. Additionally, must be proactive and persistent in following up both internally and externally for missing invoices and approvals. Essential Duties & Responsibilities include, but not limited to the following: Promotes Company Mission, Vision and Core Values. 3-way match & batch, multi state, full cycle AP Data Entry for a multi-company organization. Ensure AP Data Entry is properly coded, accurately allocated and posted in the correct Period. All supporting documents have been validated via the AvidXchange AP portal. Update and maintain General Ledger & Sub-ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enter data into the Accounting System, communicate with G Suite apps and use Paperport & Google Drive for document management. Using defined computer programs. Compile data and prepare a variety of reports. Assist in reconciling records with internal company employees and management, or external vendors or customers. Must be able to research & respond to queries from internal customers or external Vendors. Recommend actions to resolve discrepancies. Research & resolve discrepancies, questionable data. Maintain administrative information organized and accessible. Keep track of department occurrences as required. Retrieve data as requested within an appropriate time frame. Follow instructions and pre-established guidelines to perform the functions of the job. Other various projects as needed.

Qualification / Requirements

Must have a computer with internet access. Quiet working area away from distractions. Must have prior Accounts Payable software experience. Good computer skills including Excel experience. Previous A/P experience and math skills are helpful. Minimum Associate's Degree in accounting or equivalent experience in computerized accounting functions. Minimum 2 years experience in accounting, preferably with a large to mid-sized company. Competency in Google applications including Docs and Sheets. Strong proficiency in spreadsheet applications Google Sheets and Microsoft Excel. Must possess strong organizational, verbal and written communication skills. Strong attention to details, ability to multi-task, highly organized, computer literate. Ability to work well in a fast-paced professional office environment. Must be honest, dedicated, self-motivated, efficient, and reliable. Basic familiarity with accounting software (Sage Intacct preferred). Skilled in data entry, 10-key, typing, filing and general office skills. Ability to work in a team environment. Ability to handle a high volume of transactions and data entry with minimal errors. Must be 18 years or older. Demonstrates good judgment and business reasoning. Must have sufficient mobility to move and/or operate in work area. Ability to engage in repetitive data entry at computer workstation. Requires professionalism and experience to interface with all levels of management and data processing and software vendors. Ability to maintain a high level of accuracy, attention to detail, promptness with deadlines, and thoroughness. Strong verbal and written communication skills, and superior mathematical, problem-solving, and analytical skills. This job description is intended to describe the general nature and level of work being performed by the employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities or tasks which may be required to be performed in this position. Employer may amend, change, or modify the responsibilities and duties of this position to meet business needs as necessary. This job description does not constitute a contract for employment and may be changed at the discretion of the employer with or without notice. We are an Equal Opportunity/Affirmative Action Employer. As an Equal Opportunity Employer, we do not discriminate on the basis of age, race, sex, sexual orientation, gender identity, gender expression, color, religion, national origin, disability, genetic information, or any other status protected by federal, state or local law

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Dental insurance Employee discount Flexible schedule Health insurance Opportunities for advancement Paid sick time Paid time off Professional development assistance Vision insurance

Physical Setting:

Office Application Question(s): What Accounts Payable software systems have you used? Do you have experience updating and maintaining General Ledger & Sub-ledgers? (required) Do you have experience using G Suite apps and Paperport & Google Drive? Are you able to compile data and prepare a variety of reports? Do you have experience in reconciling records with internal company employees and management, and or external vendors or customers? Do you have experience in researching & responding to queries from internal customers and or external Vendors?

Experience:

Accounts payable: 2 years (Required) General ledger accounting: 2 years (Required) General ledger reconciliation: 2 years (Required)

Sub-ledgers:

2 years (Required)

Google Drive:

2 years (Required) AvidXchange AP portal: 2 years (Preferred) G Suite apps: 2 years (Required)

Work Location:

In person