Parish Bookkeeper

Description:

Parish Bookkeeper Part Time:

12-16 hrs./week Hourly $21-$25 depending on experience Position Summary

FINANCIAL MANAGEMENT

Weekly Donation Processing:

On Monday mornings supervise offertory count volunteers, ensure timely bank deposits, and record donations in accounting software.

Petty Cash:

Record income and expenses. Send monthly report to MSC accountant. Timely review of bills and requests for payment or reimbursement. Code all bills and invoices in the system. Scan and email each authorized bill, credit card receipt and statement and request for payment or reimbursement (with appropriate documentation) to the MSC accountant. Scan and email authorized bills paid by manual check noting bank account, check number and amount, payee and purpose to the MSC accountant. A copy of the check should be included. Responsible for writing manual checks from the Lyon's account.

Accounts Payable:

Prepare and print checks. Maintain a bank checking account with sufficient funds to cover parish bills and payroll. Initiate authorized electronic payments to be reviewed by the pastor (and in accordance with Pastoral Handbook). Code all deposits. Ensure all deposit slips, bank receipts, count sheets, bank statements, investment statements, and loan statements get to the MSC accountant and are coded correctly. Make sure Mass offerings due to parish priests get to payroll contact on MSC team.

Positive Pay:

send 1st Bank digital copies of all checks that have been written onsite for their records Attend bi-weekly staff meetings on Thursday mornings

Monthly Volunteer Coordination:

Oversee offertory and special collections counters and the data entry volunteer. Review bank reconciliations prepared by MSC accountant prior to pastor approval.

Annually Annual Budgeting:

During budgeting season assist the MSC Team in their task of guiding the parish in budget development and preparation.

Financial Compliance:

Work with the MSC accountant to ensure the Parish Annual Report is complete and accurate. Assist with

Mailings:

Assist in preparing and mailing donation statements following IRS guidelines. As Needed Communicate with vendors to obtain W-9's and send W-9s to the accountant for vendor setup. Stock adequate blank checks for each parish bank account, verifying and maintaining a record of the check numbers. ? Have knowledge of the Parish Database in order to update Parishioner Credit Card and contact information as necessary Other responsibilities as assigned by the pastor.

COLLABORATION AND COMMITTEE PARTICIPATION

Parish Administrator:

Keep the lines of communication open so all processes are kept up to date.

Diocesan Coordination:

Liaise with the MSC team.

Anticipation of hire date:

May 2026 Application deadline: May 19, 2026, or until filled

Requirements:

EDUCATION AND EXPERIENCE

Certificate or diploma in accounting is helpful. Experience in bookkeeping. KEY ATTRIBUTES/Qualifications Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043). A heart for ministry, aligned with the parish's mission of worship, service, and community. Demonstrated virtues of welcoming, sacrificial generosity, apostolic zeal, and docility. A collaborative spirit that fosters positive relationships within the parish.