Accounting Specialist

Job Description Title:

Accounting Specialist Division:

Finance/Administration Code:

122 Performs a variety of full performance, general administrative and complex technical duties as needed to expedite various fiscal functions of the city, including payroll, accounts payable, etc. Works under the general supervision of the Finance & Administration Director. May receive functional supervision from the City HR Manager when performing payroll and worker's compensation related tasks. None.

Accounts Payable :

Performs weekly accounts payable processing, including receipt and distribution of invoices to departments for payment approval, ensures accurate general ledger coding on invoices, tracks invoice due dates to ensure on time payment to vendors, communication with department heads, Council members and vendors; maintains vendor information and accounts payable files; responsible for year-end accounts payable processes. Reviews and ensures accuracy of staff paperwork; receives and distributes invoices via email; sets up new vendor accounts; monitors equipment acquisitions and ensures properly inventoried for fixed asset tracking. Monitors and maintains city credit cards; processes changes in credit limits, card renewals, etc.

Capital Projects :

Performs capital project tracking and maintenance of asset management system, including reconciliations to the general ledger; monitors capital project worksheets; runs year end routines and reviews reports for accuracy.

Payroll :

Participates in HR accounting activities for payroll including department time tracking; maintains master department-general ledger listings and allocations. Initiates bi-weekly third-party payroll processing; assists to maintain computerized payroll records showing employee pay rates, withholding allowances, benefit deductions, and other authorized payroll withholdings; informs employees of policies, procedures, and practices affecting payroll; maintains files; updates and monitors employee leave account, accrual and utilization. Posts bi-weekly payroll transactions to the general ledger accounting system.

Workers' Compensation & Property/Casualty Insurance:

converts financial/accounting detail to ensure timely workers' compensation insurance annual renewal and submission of audit reporting requirements.

Banking Functions:

Maintains non-utility sales operations revenue; processes and manages chargebacks; posts daily revenues from pool, visitor center, and Box Cañon to daily income journal and resolves discrepancies with credit cards; monitors O/S checks; executes "stop payments", reissues payments as needed; reconciles petty cash monthly.

Administrative Support:

Participates in development and implementation of accounting system enhancements, i.e., credit card payment system. Acts as city receptionist during staff absence, and directs callers to appropriate City personnel for service and assistance, assists walk-in customers and represents the city in face-to-face contact with the general public; provides support for other administrative staff positions during staff absence.

General Duties :

Performs daily mail processing in the absence of the Deputy Treasurer; orders and organizes office supplies, i.e., copier ink, etc.; administers city-wide purchasing from Amazon and other retail providers; establishes and maintains a variety of filing systems; maintains copy and storage area. Secures office vaults, file cabinets and key lock box daily. Performs related duties as required. 1.

Education and Experience:

A. Graduation from high school, plus, two (2) years of specialized training in accounting or bookkeeping or an associate degree in a related field; AND B. Three (3) years of responsible experience related to above duties; OR C. An equivalent combination of education or experience. 2.

Knowledge, Skills, and Abilities:

Considerable knowledge of accounting principles, practices and procedures related to payroll; risk management and safety practices. Working knowledge of general office maintenance and practices; bookkeeping practices, VOIP phone system operations and receptionist functions; operation of computer in utilizing various software programs related to accounting systems, operating systems and word processing, spreadsheet and data base management, including i.e., Google and Microsoft systems; operation of standard office equipment; basic mathematics and accounting principles (business applications); interpersonal communication skills and telephone etiquette; public relations. Some knowledge of basic clerical and record keeping functions essential to operations and internet applications. Considerable Skill in the use of computer and computer related resources. Ability to communicate effectively; perform basic mathematical calculations; maintain strict confidentiality related to sensitive administrative, payroll and personnel information; operate personal computer in utilizing various programs including, accounting applications and common desktop software resources to produce or compose formal documents, reports and records; operate standard office equipment; develop effective working relationships with supervisors, fellow employees, and the public. 3.

Special Qualifications:

Must be able to demonstrate keyboard and 10-key skills, with accuracy. Must have or obtain a license to serve as a notary. May be required to attend Beginning and Intermediate Governmental Accounting trainings. 4.

Work Environment:

Work performed in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular strain, including walking, standing, stooping, sitting, reaching, and light lifting. Talking, hearing and seeing are essential in the performance of daily tasks. Common eye, hand, finger dexterity required. Mental application utilizes memory for details, verbal instructions and complex thinking.

Disclaimer :

In compliance with the ADA, reasonable accommodation will be considered, upon request, on a case-by-case basis during both the pre-employment process and to accommodate post-employment changes in employee physical abilities. Accommodation decisions will be influenced by the need to prevent "undue hardship" to the city. The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Pay:

$23.00 - $27.60 per hour

Benefits:

Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person