Accounts Payable Specialist

Job Description:

This is a full-time, non-exempt position with an July 1-June 30 work schedule (211 days). Standard work hours are 7:30 AM-4:00 PM on days designated by the school calendar.

Position Narrative:

Accounts Payable is responsible for managing day-to-day accounting functions to ensure accurate financial reporting and compliance with school policies and regulations. This role supports the Director of Finance by maintaining financial records, assisting with budget tracking, and handling accounting tasks related to payroll, accounts payable, accounts receivable, and general ledger reconciliations.

Reports to:

Director of Finance Position Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prepare lessons, lesson materials and deliver instruction to facilitate active learning. Accounts Payable

• Review all invoices for appropriate documentation and approval prior to payment
• Enter all payables in the school's accounting software using the school's chart of accounts
• Research and review vendor statements and address any discrepancies as needed
• Maintain a record of paid and unpaid invoices and vendor statements
• Create and obtain approval on all accounts payable payments
• Initiate electronic payments and distribute signed checks as required
• Maintain all accounts payable reports, spreadsheets and accounts payable files
• Assist in monthly closings and adjust accounts as needed
• Perform filing and copying as necessary
• Prepare outstanding check reports for all funds. Review checks listed on the report, void reissue as needed and notify Director of Finance as checks are voided
• Assist Director of Finance with all audit related tasks as needed Commercial Credit Card Program and Reconciliations
• Distribute monthly commercial credit card statements in a timely fashion
• Code all expenditures appropriately
• Ensure that receipts are attached for each expenditure
• Ensure that proper signatures are obtained on the approval forms
• Reconcile all credit card statements
• Serve as Program coordinator for staff and bankcard vendor when card issues arise, such as increasing card limits, merchant category code (MCC) issues and declined charges
• Work with bankcard vendors when potential fraud is identified on cards
• Serve as the primary contact with the bankcard vendor, which includes requesting new cards as employees change, closing outdated cards, handling lost or stolen cards, etc.
• Maintain the training manual and assessment documents used for training
• Collect bankcards at the end of the school year, at expiration, or when an employee leaves
• Review, activate and record new card information when new cards arrive Vendors
• Ensure that a service agreement is in place for all school contractors and vendors
• Ensure that W-9s are on file for all vendors, in compliance with the law
• Review W-9s to ensure that any independent contractors are properly coded in the school's accounting software so a 1099 Form would be generated at year-end
• Complete and distribute 1099s/1096 at the end of the year This job description in no way states or implies that these are the only duties to be performed by this employee.

LTA reserves the right to update, revise or change this job description and related duties at any time.

Pay:

$30,000.00 - $42,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person