Billing Specialist-Accounts Payable Administrative Assistant

Billing Specialist-Accounts Payable Administrative Assistant Confidential Enfield, CT Job Details Full-time $21 - $23 an hour 1 day ago Benefits Profit sharing Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Retirement plan Qualifications Accounting systems Sage Document review (document control) Financial data reconciliation Mid-level Customer inquiry handling Administrative experience Dispatching Client invoicing Aged receivables report Attention to detail Financial record maintenance QuickBooks Data entry Organizational skills Accounting and finance experience Productivity software 2 years Communication skills File organization Time management Full Job Description We're seeking a detail-oriented, organized administrative professional to support our Billing and Accounts Payable teams while ensuring clean, accurate documentation across our service and project workflows. Our Billing Specialist is critical for communication amongst vendors and a cornerstone for the day-to-day coordination inside of our fast-growing facility services environment; the administrative assistant role is essential to maintaining smooth financial operations and supporting the overall accounting function of the business. Billing & Financial Support Draft and enter billing information to process and generate invoices accurately and in a timely manner Conduct thorough review of billing documents to ensure high levels of accuracy Utilize QuickBooks for billing and financial transactions Enter invoice data into the accounting systems with a high level of accuracy Reconcile financial data from multiple systems accurately and efficiently Administrative Operations Maintain and organize office systems, including digital and physical filing Provide general administrative assistance including dispatching work orders, document preparation, and responding to client inquiries Maintain vendor files, W-9 forms, COIs, and other related documents Assist in general office tasks as needed Maintain structured organization for project files, invoices, service reports, COIs, permits, and client-required compliance materials Ensure documents follow standardized naming conventions and digital filing procedures Track document revisions and ensure teams always have access to the latest approved versions Organize job close-out packages, technician job photos, service documentation, and supporting materials for client delivery Support the creation and maintenance of project binders, audit documentation, and vendor compliance files Requirements Experience in billing, accounts payable, accounts receivable Strong data entry skills with high accuracy Excellent critical thinking and problem-solving abilities Strong communication skills Exemplary organizational abilities to manage multiple tasks effectively Exceptional time management skills Highly detail oriented Must work independently and collaboratively Proficient in Microsoft Office suite (required) QuickBooks/Sage experience: 2 years (required) Customer service experience: 3 years (preferred) Benefits Competitive hourly pay based on experience and qualifications Vacation 401(k)

Health/Dental Profit-sharing Pay:

$21.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person