AP/AR Specialist

AP/AR Specialist Blue Ocean Press/MyPhoto Boca Raton, FL Job Details Full-time $20 - $22 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Life insurance Qualifications Vendor relationship building Customer communication Teamwork English Attention to detail Payroll data entry QuickBooks Invoice data entry General ledger data entry Bank reconciliation data entry Bookkeeping Time management Full Job Description Specialist PositionCompany Overview Two dynamic and growing brands — Blue Ocean Press and MyPhoto — offering a unique blend of commercial printing, branding, manufacturing, and e-commerce solutions. About Blue Ocean Press Founded over 40 years ago, Blue Ocean Press is a full-service commercial printing, branding, promotional products, mailing, and fulfillment company serving corporate, nonprofit, healthcare, educational, and national accounts. From concept to production, we specialize in delivering high-quality marketing and branding solutions with exceptional customer service and fast turnaround times. About MyPhoto MyPhoto is a fast-growing digital photo printing and e-commerce brand focused on transforming personal memories into premium wall art, desk displays, and custom photo products. In addition to consumer products, MyPhoto also supports corporate recognition programs, scholastic achievements, sports awards, and branded gifting solutions. Why Join Us? By combining the strengths of traditional manufacturing with modern e-commerce innovation, our team operates in a fast-paced, creative, and collaborative environment where ideas, growth, and customer experience matter. We are passionate about building brands, creating quality products, and delivering solutions that make an impact. No two days are the same — and we are always looking for motivated individuals who want to grow with us and be part of an evolving and energetic company culture. Accounts Payable / Accounts Receivable (AP/AR) Specialist Position Summary The Accounts Payable / Accounts Receivable Specialist is responsible for managing the day-to-day financial transactions of the company, including vendor payments, customer invoicing, collections, cash applications, account reconciliations, and financial reporting support. This position plays a critical role in maintaining healthy cash flow, ensuring vendors are paid timely, and collecting outstanding customer balances. The ideal candidate is detail-oriented, highly organized, and capable of working independently in a fast-paced environment. Key Responsibilities, but not limited to Accounts Payable (AP) Review, verify, and enter vendor invoices accurately. Match invoices to purchase orders and receiving documents. Process vendor payments via check, ACH, wire transfer, and credit card. Monitor payment due dates and maintain vendor relationships. Resolve invoice discrepancies and vendor inquiries. Maintain organized vendor files and records. Reconcile vendor statements and investigate outstanding balances. Assist with month-end closing and accruals. Accounts Receivable (AR) Generate and distribute customer invoices. Apply customer payments received via check, ACH, wire, and credit card. Monitor customer accounts and aging reports. Contact customers regarding past-due invoices and payment arrangements. Resolve billing discrepancies and customer account issues. Maintain accurate customer records and credit information. Assist in managing customer deposits and prepayments. Cash Flow & Reporting Assist with weekly cash flow reporting and forecasting. Monitor AP and AR aging reports. Prepare reports for management regarding collections, payables, and cash position. Support month-end and year-end financial processes. Assist with audit requests and documentation. Administrative & Accounting Support Maintain organized accounting records and documentation. Assist with account reconciliations and general ledger support. Work closely with operations, sales, and management teams. Support special projects and process improvements as assigned. Qualifications 2+ years of Accounts Payable, Accounts Receivable, Bookkeeping, or Accounting experience preferred. Strong understanding of accounting principles and financial processes. Proficiency in Microsoft Excel and Microsoft Office. Experience with accounting software such as NetSuite, QuickBooks, Sage, or similar ERP systems. Strong organizational and time management skills. Excellent communication and customer service skills. Ability to maintain confidentiality and professionalism. Preferred Qualifications Experience in manufacturing, printing, e-commerce, or distribution environments. Experience with collections and customer account management. Understanding of purchase orders, inventory, and job costing. Knowledge of sales tax and vendor compliance requirements. Key Performance Indicators (KPIs) Timely processing of vendor invoices. Reduction in overdue customer balances. Accuracy of AP and AR records. Vendor and customer issue resolution. Improved cash flow management. On-time month-end reporting.

Pay:

$20.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance Application Question(s): Are you computer literate?

Experience:

Bookkeeping:

2 years (Preferred)

Language:

English (Required)

Location:

Fort Lauderdale, FL 33309 (Preferred) Ability to

Commute:

Fort Lauderdale, FL 33309 (Required)

Work Location:

In person