Fiscal Assistant

Fiscal Assistant Elder Services of Okaloosa County Qualifications:

Position Title:

Fiscal Assistant Location:

Fiscal Department (FWB)

Immediate Supervisor:

Fiscal Manager __________________________________________________________________

Major Responsibility:

To Fully Support the operations of the

Fiscal Department Duties:

Assist the fiscal Manager in computing and verifying all payroll cards/sheets and travel logs. Input and process all new employee data into payroll from payroll change notices (PCN) submitted by personnel, verifying information from copies of social security cards, W-4 and driver licenses. Update all employee data as submitted by personnel. Input and update bank direct deposit information. Verify all information on verification registers; ie vendor account number, invoice date, invoice number, invoice amount checking to assure that the correct cost category and number is used. Number invoice register items and corresponding invoices. Input into accounting software. File all invoices alphabetically by vendor and in chronological order, and corporation. File receipt slips by program making copies as needed for each program. File time sheets/card attaching leave and earning statement. Input payroll hours into accounting software and process all reports. Enter receipts and journals into as submitted. Process quarterly and annual reports for Fiscal Department as required or requested. Verify data on receipt slips count money and enter in record book. Submit deposit to Fiscal Manager. Complete Worker's Compensation Monthly Change Report. Type Reports generated by the Fiscal Department. All invoices are stamped paid with organization, date, amount and check number. Check statements with invoices to verify payments, overpayments, and credits. Prepare and Process End of Year Tax Forms (W-2, 1099 Misc., 1099-New & 1095-C). Other duties as assigned by the

Fiscal Manage Qualifications:

Must have computer operation knowledge, ability to prioritize and schedule jobs, and necessary judgement to take corrective action in the event of software or hardware failure. Must be accurate, well organized and work well with others. Must be able to work with little or no supervision. This job description is not an employee agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Education/Experience:

Individual must have educational background in or working knowledge of computer operations. Multi-phase accounting software experience is preferred.

Wage Scale :

Full time position. Starting pay at $15.00 per hour. Annual increments will be subject to job performance, and funding availability not to exceed 3% annually. ________________________________ _______________________________

Job Type:

Part-time Benefits:

Health insurance Life insurance

Work Location:

In person