Accounts Payable Specialist

Job DescriptionJob Description We are looking for an experienced Accounts Payable Specialist to support a high-volume payables function in Delray Beach, Florida. This Long-term Contract position focuses on maintaining accurate invoice processing, timely vendor payments, and dependable financial records across multiple entities. The person in this role will work closely with Controller and cross-functional teams to strengthen payment accuracy, uphold compliance standards, and support smooth day-to-day AP operations.

Responsibilities:

• Manage end-to-end accounts payable activities for multiple business entities, ensuring expenses are coded correctly and processed with accuracy.
• Review invoices against purchase orders, approvals, and supporting records to confirm pricing, terms, and documentation before payment.
• Coordinate payment processing through checks and ACH, including preparing complete backup documentation and supporting distribution of payments.
• Monitor invoice due dates, obtain missing billing documents when needed, and help ensure vendors are paid within established timelines.
• Reconcile accounts payable balances, vendor statements, and transaction details to identify and resolve discrepancies promptly.
• Assign expenses in alignment with company cost structures and assist with monthly credit card allocation and statement balancing.
• Build strong vendor relationships by responding to inquiries, resolving account issues, and supporting accurate account maintenance.
• At least 5 years of recent experience in accounts payable, including full-cycle invoice and payment processing.
• Working knowledge of accounts payable practices, basic bookkeeping concepts, and invoice account coding.
• Experience handling ACH payments, check runs, and supporting documentation for disbursements.
• Ability to perform detailed reconciliations and investigate variances across vendor accounts and monthly statements.
• Strong attention to detail with the ability to manage deadlines, prioritize workload, and maintain accurate records.
• Proficiency in reviewing supporting documents such as purchase orders, invoices, and approvals for completeness and accuracy.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Ability to follow structured filing and documentation procedures while maintaining confidentiality.