Construction Accounts Payable & Accounts Receivable Specialist

Position Title:

Construction Accounts Payable & Accounts Receivable Specialist Hours:

8am to 5pm M-F onsite

Wage:

$22-25 per hour

Position Summary:

The Construction Accounts Payable (AP) & Accounts Receivable (AR) Specialist is responsible for supporting the accounting manager in all aspects of vendor payments, data entry customer invoicing, collections, lien releases, and project-related accounting functions. This role ensures accurate financial records, timely payments, prompt collections, and compliance with construction industry requirements. Key Responsibilities Accounts Payable Process and enter vendor invoices, subcontractor invoices, employee expense reports, credit card receipts. Verify invoice accuracy against purchase orders, contracts, and job cost budgets. Code invoices to appropriate general ledger and job cost accounts. Prepare and process check runs, ACH payments, and wire transfers. Maintain vendor records, W-9s, certificates of insurance, and subcontractor compliance documents. Reconcile vendor statements and resolve invoice discrepancies. Monitor accounts payable aging and manage payment schedules. Assist with month-end and year-end closing procedures. Accounts Receivable Generate customer invoices, progress billings, and time-and-material invoices. Submit AIA billing applications and supporting documentation through various customer portals (Procore, Red Team Go, GCPAY, Textura) Track and maintain contract values, change orders, and billing schedules. Monitor accounts receivable aging and perform collection activities. Process customer payments and apply cash receipts. Reconcile customer accounts and resolve billing discrepancies. Prepare lien waivers, releases, and collection reports. Maintain accurate customer records and project documentation related to AR. Construction Accounting Duties Assist with job costing and project financial tracking. Review subcontractor pay applications and supporting documentation. Track retention balances and release schedules. Maintain compliance with contract requirements and construction accounting standards. Support project managers with budget and cost reporting. Prepare monthly financial and project status reports. Coordinate with vendors, subcontractors, customers, and project managers regarding payment and billing issues. Qualifications High school diploma or equivalent required; Associate's degree in Accounting or Business preferred. 3+ years of Accounts Payable and Accounts Receivable experience, preferably in construction. Knowledge of construction billing, job costing, retainage, lien releases, and AIA billing. Proficiency with accounting software such as QuickBooks. Strong knowledge of Microsoft Excel and financial reporting. Excellent organizational, communication, and problem-solving skills. Ability to manage multiple projects and deadlines in a fast-paced environment. Preferred Skills Construction industry accounting experience. Experience with payroll processing and certified payroll reporting. Knowledge of state lien laws and subcontractor compliance requirements. Strong attention to detail and accuracy and confidentiality. Ability to work independently and collaboratively with project teams.

Pay:

$22.00 - $25.00 per hour

Work Location:

In person