Accounting Coordinator

Accounting Coordinator Inspired Energy - 3.7 Newberry, FL Job Details Full-time From $51,000 a year 16 hours ago Benefits Health savings account Disability insurance Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Parental leave Vision insurance Life insurance Qualifications Confidential information handling Attention to detail Business Administration Business Associate's degree Time management Full Job Description Accounting Coordinator Position Summary The Accounting Coordinator reports to the Staff Accountant and is responsible for supporting the daily accounting operations of the organization, with primary responsibility for accounts receivable administration, freight invoice processing, cash application, collections activities, and assistance with accounts payable functions. This position plays a key role in maintaining accurate financial records, supporting internal controls, and ensuring timely processing of accounting transactions. Essential Duties and Responsibilities Responsibilities include, but are not limited to:  Manage accounts receivable activities, including customer invoicing, statement generation, payment application, and account reconciliation.  Monitor customer account balances and conduct collection activities on past-due accounts to improve cash flow and minimize bad debt exposure.  Process and record daily customer deposits and maintain accurate cash receipt records.  Review, verify, and enter freight invoices from carriers including DHL, FedEx, UPS,and other transportation providers.  Assist the Staff Accountant with accounts payable processing, vendor invoice entry, payment preparation, and vendor account reconciliations.  Investigate and resolve customer billing discrepancies and payment issues in a timely manner.  Maintain accurate accounting records and supporting documentation in accordance with company policies and generally accepted accounting principles (GAAP).  Assist with month-end and year-end closing activities as assigned.  Prepare reports, analyses, and financial data requested by management.  Support internal control procedures and assist with audits by providing documentation and transaction support.  Ensure compliance with company accounting policies, procedures, and financial controls.  Maintain confidentiality of financial, employee, customer, and company information.  Collaborate effectively with internal departments, customers, vendors, and external business partners.  Perform other duties and special projects as assigned. Qualifications and Requirements Education and Experience  Associate degree (A.A., A.S., or A.A.S.) in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.  Minimum of three (3) years of experience in an accounting, accounts receivable, accounts payable, or bookkeeping role.  Experience working within an ERP or financial accounting system is required; experience with NetSuite is strongly preferred.  Manufacturing industry experience is a plus. Knowledge, Skills, and Abilities  Proficient in Microsoft Office applications, particularly Excel.  Strong understanding of accounts receivable, accounts payable, and general accounting principles.  Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.  Strong analytical and problem-solving abilities.  High level of accuracy and attention to detail.  Effective verbal and written communication skills.  Ability to maintain confidentiality and exercise sound judgment.  Ability to work independently and as part of a team in a fast-paced environment.  Demonstrated commitment to professionalism, integrity, and continuous improvement. Physical Requirements This position is classified as Medium Work. The employee must be able to exert up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or negligible force constantly to move objects. The employee must possess the visual acuity necessary to perform activities such as reviewing financial records, analyzing data, preparing reports, reading printed materials, operating computer equipment, and performing detailed inspections of documents and records. Work is performed primarily in an office environment; however, occasional visits to warehouse, manufacturing, shipping, or receiving areas may be required. The employee may be exposed to moving equipment, forklifts, machinery, electrical equipment, and varying environmental conditions.

Physical activities may include:

 Sitting for extended periods while working at a computer workstation.  Standing and walking throughout office, warehouse, and manufacturing areas.  Reaching, grasping, handling, and manipulating objects and office equipment.  Frequent use of hands and fingers for typing, data entry, and operating office equipment.  Occasional lifting, carrying, pushing, and pulling of files, office supplies, or boxes weighing up to 20 pounds.  Stooping, kneeling, crouching, and bending as necessary to perform job duties.  Communicating effectively through speaking and hearing in person, by telephone, and through virtual communication platforms.  Repetitive hand, wrist, and finger movements associated with computer use and office tasks. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Pay:

From $51,000.00 per year

Benefits:

401(k) Dental insurance Disability insurance Health insurance Health savings account Life insurance Paid time off Parental leave Tuition reimbursement Vision insurance

Work Location:

In person