Accounting Assistant

Description We are looking for an Accounting Assistant to join a team in Ocala, Florida in a contract capacity with the potential for a permanent role. This position supports daily accounting and administrative operations by coordinating financial documentation, maintaining organized records, and assisting with office logistics. The ideal candidate is detail-oriented, dependable, and comfortable balancing transactional accounting tasks with broader administrative support in a fast-paced environment.

Responsibilities:

• Coordinate calendars, arrange meetings, and prepare employee expense submissions using Concur.
• Support purchasing and accounting workflows by reviewing invoices, tracking budgets, preparing accrual-related information, processing check requests, and assisting with billing activities.
• Organize on-site and office-based events, ensuring schedules, materials, and logistics are handled efficiently.
• Distribute incoming mail, monitor office supply levels, and replenish inventory to support daily operations.
• Maintain paper and electronic files in accordance with company retention standards and audit requirements.
• Provide front desk coverage as needed and prepare or enter information in multiple document and data formats.
• Administer pre-employment screening activities, including drug testing coordination, motor vehicle record checks, and E-Verify processing.
• Keep compliance and audit documentation current, accurate, and readily accessible for review.
• Assist with additional administrative and accounting-related tasks as business needs evolve. Requirements
• Experience supporting accounting functions such as accounts payable, accounts receivable, and invoice coding.
• Ability to perform bank reconciliations accurately and investigate discrepancies when needed.
• Familiarity with expense reporting systems such as Concur and general financial documentation practices.
• Strong organizational skills with the ability to manage records, schedules, and multiple priorities simultaneously.
• Proficiency with standard office software and confidence working with data in various formats.
• Clear communication skills and a detail-oriented approach to reception, coordination, and internal support tasks.
• High attention to detail and the ability to maintain confidentiality with financial and employee-related information.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .