Accounts Payable - Non Profit

AP Specialist (Non-Profit) We are seeking a high-precision Accounts Payable Specialist to manage our full-cycle disbursement process. This is a high-volume role requiring a candidate who views "attention to detail" as a core value. You will be responsible for ensuring that every dollar spent aligns with donor intent, grant requirements, and IRS non-profit guidelines.

Key Responsibilities Full-Cycle AP Management:

Own the end-to-end process from high-volume invoice entry and three-way matching to weekly payment runs (Check, ACH, and Wire).

Fund Accounting Compliance:

Accurately code expenses across multiple dimensions, including Grants, Programs, and Restricted Funds , ensuring total alignment with the general ledger.

Vendor & Tax Oversight:

Manage vendor onboarding, including W-9 collection and verification of Federal ID numbers. Calculate and report sales tax and lead the year-end 1099-NEC/MISC reporting process.

Reconciliations & Close:

Perform monthly reconciliations of AP sub-ledgers to the General Ledger. Proactively resolve discrepancies and support the month-end and year-end closing cycles.

Audit Readiness:

Act as a key point of contact for annual audits by maintaining flawless digital and physical documentation trails.

Internal Coordination:

Partner with program managers to enforce submission deadlines and ensure all petty cash and expense reports are verified and reimbursed accurately. Qualifications Bachelor's degree in Accounting, Finance, or Business Administration (required). 2•5 years of progressive experience in high-volume accounts payable, preferably within a 501(c)(3) environment. Professional-level proficiency in one or more systems: QuickBooks Blackbaud Financial Edge, Great Plains (Microsoft Dynamics GP), or Raiser's Edge (preferred).

Core Competencies:

Extreme attention to detail, a deep understanding of IRS non-profit regulations, and the ability to maintain strict confidentiality.

Core Competencies:

Extreme attention to detail, a deep understanding of IRS non-profit regulations, and the ability to maintain strict confidentiality.

Benefits:

Employer paid health insurance for the employee available after 60 days•Medical and Dental paid at 100% = $10k 2 weeks vacation Sick time up to 120 hrs 403(b•eligible immediately company matches up to 10% after 1 year and 100% vested after 6 years Vision after 60 days is the only benefit employee contributes. STD paid by the company Voluntary life is offered but contributed by employee.

Compensation / Pay

Rate (Up to): $25.00•$28.00