Bookkeeper- Elder Affairs Program (Part-Time) /Finance Account Payable Specialist (Part-Time)

Bookkeeper- Elder Affairs Program (Part-Time) /Finance Account Payable Specialist (Part-Time) Catholic Charities Diocese of Palm Beach, Inc. Riviera Beach, FL Job Details Full-time $23 - $25 an hour 4 hours ago Benefits 403(b) matching Paid holidays Health insurance Dental insurance Vision insurance 403(b) Life insurance Paid sick time Qualifications Customer inquiry handling Full Job Description Essential Duties and Responsibilities Elder Affairs Bookkeeping Management of client payments including management email inbox; enter invoice into appropriate databases; verify payment source, availability of funds, prior payments to specific account; route for approvals and processing of payment through completion Maintain client accounts within financial software. Prepare and issue payments in accordance with program policy and procedure; prepare client deposits in accordance with program policy and procedure; record transaction within financial software register. Communicate with vendors; maintain vendor list in system. Communicate with third party fiduciaries; re payments, deposits, reconciliations, management of accounts and recording in system. Prepare, submit, and follow up direct deposit requests for client income when appropriate. Set up and manage ACH payments for client invoices when appropriate. Mail payments to vendors; electronic filing of paid invoices. Review and manage reconciled account statements monthly; make corrections as needed; consult with Program Director (PD) as appropriate;; file all client account statements . Periodic/ as needed review of APY with banks for placing client funds outside of master account. Deposit preparation of program income; communications with Finance Department for deposits and reconciliation of program revenue. Maintain client reimbursements by preparation of deposits; communication with Finance Department for deposit to agency account and reconcile with central office monthly;. Maintain register/ client invoice of program fees; communicate with supervisor for outstanding payments; recording. Monthly entry of bookkeeping service to client file Finance -Accounts Payable Specialist Paying invoices and recording all payments, tracking credits owed to the company. Reviewing all payments and expenses, including purchase orders, and invoices Reconciling monthly payable reports Responding to queries from suppliers, customers, and staff Perform other data entry functions into various databases and sub-systems. Ensure all invoices, check requests, expenses and bills have been properly authorized and backup detail is supplied to support charge. Audit expense reports to ensure proper coding of expenses and adherence to the stated travel policy and procedures. Assist with special projects as assigned. Obtain signatures on all checks. Has sound analytical skills and fully understands business processes in responsibility. Able to organize and prioritize areas of responsibility and complete work in a timely manner. Works well individually and collaboratively in a team environment keeping colleagues well-informed; asks for help when necessary; offers useful feedback. Must have good presentation skills and can effectively communicate. Organize monthly billing items including billable expenses. Adheres to work schedule hours.