A/P Specialist

Job Summary The Accounts Payable Specialist is responsible for managing the incoming cash outflow of the company by processing, verifying, and reconciling invoices. This role requires a high level of accuracy and attention to detail to ensure vendors are paid correctly and on time, maintaining strong business relationships.

Key Responsibilities Invoice Processing:

Review, code, and enter a high volume of vendor invoices into the accounting system with accuracy.

Three-Way Matching:

Match purchase orders (POs), receiving documents, and invoices to verify the legitimacy of charges.

Payment Runs:

Prepare and execute weekly/bi-weekly check runs, ACH payments, and wire transfers.

Vendor Management:

Maintain vendor profiles, respond to payment inquiries, and resolve any billing discrepancies or disputes.

Reconciliation:

Reconcile vendor statements monthly and assist with month-end closing procedures related to A/P.

Compliance & Tax:

Assist with annual Form 1099 processing and ensure compliance with internal controls.

Qualifications & Requirements Education:

Associate's degree in Accounting, Finance, or Business Administration (preferred but not required with equivalent experience).

Experience:

2-4 years of dedicated accounts payable experience.

Skills:

Proficiency in ERP systems (e.g., NetSuite, SAP, QuickBooks) and Microsoft Excel; strong data-entry speed and accuracy.