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Bookkeeper
Job
Robert Half
Tampa, FL (In Person)
Full-Time
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Job Description
Description We are looking for a Bookkeeper to join a growing team in Tampa, Florida in a contract-to-permanent capacity. This role supports daily accounting operations across both payables and receivables while helping maintain accurate billing, invoice processing, and financial records. The position also works closely with shipping and office staff to resolve discrepancies, support inventory-related tracking, and keep administrative tasks running smoothly.
Responsibilities:
- Process accounts payable transactions by entering and coding vendor invoices, maintaining vendor records, and supporting weekly invoice volume with accuracy.
- Manage accounts receivable activities, including preparing customer invoices, applying payments, following up on outstanding balances, and supporting business-to-business collections.
- Review contracts and billing details to confirm charges are correct and aligned with purchase orders, part numbers, and customer requirements.
- Partner with the shipping team to identify order or documentation errors that could affect invoicing accuracy and customer billing.
- Monitor inventory-related information and help maintain accurate records that support financial and operational reporting.
- Use Excel templates to update, verify, and organize accounting data, ensuring information is complete and properly formatted.
- Welcome visitors and provide general front-office support while maintaining an efficient and organized office environment.
- Replenish office supplies as needed and assist with routine administrative coordination for the team.
- Contribute ideas for improving workflows, accuracy, and day-to-day accounting processes when opportunities are identified. Requirements
- At least 3 years of hands-on bookkeeping experience with exposure to both accounts payable and accounts receivable functions.
- Strong attention to detail with the ability to analyze information, spot discrepancies, and follow established procedures consistently.
- Working knowledge of invoice coding, billing, cash application, collections, and general bookkeeping practices.
- Basic Excel skills, including copying data, using simple formulas, and updating spreadsheet templates accurately.
- Experience using accounting software such as Sage 50; familiarity with SpendMap is helpful.
- Ability to work effectively with internal teams, including shipping and office staff, to resolve billing and documentation issues.
- Self-motivated and proactive approach with a willingness to take direction and handle tasks independently.
- Bilingual communication skills, particularly in Spanish, would be an advantage.