Fiscal & Grants Accounting Specialist

Job Title:

Fiscal & Grants Accounting Specialist Department:

Finance & Administration Employment Type:

Full-Time (40 hours/week)

Pay Rate:

$30.00/hour

Location:

Orlando, FL 32817

Schedule:

Monday-Thursday:

8:00 AM - 4:30

PM Friday:

8:00 AM - 2:00 PM (paid for 40 hours/week)

Benefits:

$200/month healthcare stipend 120 hours of accrued PTO annually (combined vacation & sick time)

Reports To:

Executive Director / Director of Operations / Treasurer Position Overview We are seeking a detail-oriented Fiscal & Grants Accounting Specialist to oversee day-to-day financial operations and ensure compliance across all funding sources. This role plays a critical part in maintaining accurate financial records, processing payroll, and managing the full lifecycle of government grants—including invoicing, reimbursements, and reporting. The ideal candidate is highly organized, experienced with QuickBooks, and confident working in a grant-funded or nonprofit environment. Key Responsibilities Accounting & Financial Management Maintain accurate financial records using QuickBooks (Desktop or Online) Record daily transactions and perform regular bank and credit card reconciliations Manage accounts payable and receivable, including vendor payments and invoicing Develop and monitor the organization's operating budget Prepare monthly, quarterly, and annual financial reports for leadership Partner with development staff to ensure accurate tracking and reporting of donor funds Grants Management & Compliance Prepare and submit grant invoices and reimbursement requests in accordance with funding requirements Track grant expenditures against approved budgets and identify variances Maintain organized and audit-ready grant documentation (award letters, budgets, reports, etc.) Support grant audits, closeouts, and required financial reporting Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) Payroll Administration Process bi-weekly or semi-monthly payroll accurately and on schedule Maintain payroll records, including PTO tracking and employee deductions Prepare and file payroll tax reports (941, 940, state filings) Issue annual W-2s and 1099s Collaborate with HR on employee changes, onboarding, and compensation updates Qualifications Required 3+ years of hands-on QuickBooks experience (Desktop and/or Online) Experience managing government grants, including invoicing and compliance reporting Strong knowledge of payroll processing and payroll tax requirements Proficiency in Microsoft Excel and standard office tools Excellent attention to detail and ability to manage multiple priorities High level of discretion when handling sensitive financial information Preferred Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) Familiarity with federal grant regulations (2 CFR Part 200 - Uniform Guidance) Experience in a nonprofit, government, or grant-funded organization Understanding of fund accounting principles Apply Now! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.