Accounts Payable Clerk

Job DescriptionJob Description Description:

Sysco Accounts Payable (AP)

Clerk/Coordinator Position Description Maximum Pay Rate, Schedule, and On-Site Interview Information Pay Rate:

$22.85 per hour

Work Schedule:

8:00 AM - 5:00 PM, Monday through

Friday Interview Format:

On-site only Position Overview The Sysco Accounts Payable (AP) Clerk/Coordinator is a support role within the finance department responsible for ensuring timely and accurate payment of vendor invoices, reconciling financial records, and resolving discrepancies. This position requires a detail-oriented individual who can manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism. Key Responsibilities

• Proficiency with 10-key data entry
• Advanced knowledge of Microsoft Excel
• Keen attention to detail

Invoice Processing:

Obtain, examine, and appropriately code supplier invoices and supporting documentation, then post them to the accounting system.

Payment Preparation:

Schedule and prepare checks, ACH payments, or wire transfers, monitoring for discount opportunities and ensuring compliance with payment terms.

Reconciliation & Verification:

Reconcile processed work by verifying entries, comparing system reports to balances, and verifying vendor accounts against monthly statements.

Discrepancy Resolution:

Coordinate with buyers and other internal departments to resolve purchase order, contract, or invoice discrepancies and track them using a log.

Vendor Communication:

Handle all supplier AP queries and follow up promptly and professionally.

Expense & Cost Management:

Charge expenses to appropriate accounts and cost centers by analyzing invoice and expense reports. Process employee expense reports and requests for advances.

Documentation & Filing:

Maintain historical records of all invoices, reports, and receipts, often converting paper documentation to an electronic format.

Audit Support:

Assist with internal and external audits by gathering requested information and providing research.

Process Improvement:

Identify and help implement opportunities to streamline accounts payable processes and enhance efficiency. Essential Skills and Qualifications

Experience:

Prior experience in accounts payable or a related finance support function is typically required.

Technical Proficiency:

Strong computer skills with emphasis on Microsoft Office (especially Excel) and experience with accounting software/ERP systems.

• Attention to

Detail:

Strong organizational skills and attention to detail are crucial for maintaining accurate financial records.

Problem-Solving:

The ability to analyze data, draw logical conclusions, and resolve complex discrepancies is essential.

Communication:

Excellent verbal and written communication skills for effective interaction with vendors and internal teams.

Education:

An Associate's degree in Accounting or Finance is often preferred, but not always required.