AR/AP Specialist - Temporary Role (May - November)

Description:

Summary:

The Accounts Receivable Specialist is responsible for executing day-to-day billing and receivables activities, posting payments, reconciling accounts, and following up on outstanding balances. The AP Specialist is responsible for ensuring invoices are entered accurately and paid timely. It will verify the accuracy of invoices, communicate with internal colleagues and external suppliers, and perform administrative or clerical duties. This role is a key contributor to the finance team that supports the team by performing routine accounting tasks and projects and partnering with the business to ensure accuracy and efficiency. AR Essential Duties and Responsibilities include the following: Apply customer payments (checks, ACH, wire transfers, credit card) to appropriate invoices. Monitor accounts receivable and follow up on outstanding payments Communicate with customers regarding invoice status, payment schedules, and account issues in a professional manner. Assist with new customer set up as needed Provide financial reporting related to Accounts Receivable as requested. Work with Finance team members to streamline processes and increase productivity. Perform other related duties as assigned by management. AP Essential Duties and Responsibilities include the following: Enter Accounts Payable invoices and credit memos with great attention to detail Maintain accurate Accounts Payable records in electronic form (invoices, credit memos, and receiving) Communicate with vendors regarding missing documents, changed orders, pricing discrepancies, etc. Collaborate with colleagues in Purchasing, Shipping and Receiving, and Inventory Management Maintain detailed vendor files and records Verify accuracy of vendor data (contact information, payment terms, remit to address) Process weekly payments to vendors Provide data and/or prepare reports as requested Carry out general recordkeeping and accounting tasks as assigned

Essential Skills and Experience:

Ability to communicate clearly and professionally with colleagues and customers. Skilled in performing account reconciliations and resolving basic discrepancies. Organized and dependable, with the ability to manage routine tasks and meet deadlines. Strong attention to detail and accuracy in data entry and documentation. Service-oriented mindset with a focus on supporting internal teams and external customers. Works well in a team environment and contributes to a positive workplace culture. Proficient in Microsoft Office tools (Excel, Word, Outlook, Teams); experience with accounting a plus. Education and/or

Experience:

Associate's degree in Accounting, Finance or Business-related field from an accredited college; or one to three years related experience and/or training; or equivalent combination of education and experience.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Additional Requirements:

Company sponsored continuing education and security training may be required.

Requirements:

Office & Administration, Accounting