Administrative Assistant / Bookkeeper

Job Summary We are seeking a dynamic and detail-oriented Administrative Assistant / Bookkeeper to join our team! This vital role combines administrative support with comprehensive bookkeeping responsibilities, ensuring the smooth operation of our financial and office functions. The ideal candidate will be energetic, proactive, and possess a strong foundation in accounting principles and software. You will play a key role in maintaining accurate financial records, supporting budgeting processes, and providing exceptional administrative assistance to our organization. This position offers an exciting opportunity to contribute to a vibrant team while honing your skills in both office management and accounting. Duties Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, Xero, Sage, or Quicken, including journal entries, account reconciliation, and general ledger maintenance Perform bank reconciliations and balance sheet reconciliations to ensure financial accuracy Handle accounts payable and receivable processes efficiently, including invoice processing and payment tracking Assist with payroll processing and related tax compliance activities Prepare detailed financial reports, including budget analysis and account summaries in accordance with GAAP (Generally Accepted Accounting Principles) Maintain organized records of financial transactions, supporting documentation, and audit-ready files Support administrative functions such as scheduling meetings, managing correspondence, and maintaining office supplies Qualifications Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms Strong understanding of corporate accounting principles, governmental accounting standards, and non-profit accounting practices Knowledge of double-entry bookkeeping, journal entries, account reconciliation, debits & credits, and general ledger accounting Familiarity with financial concepts including budgeting, financial report writing, and account analysis Experience with payroll processing and tax-related activities is preferred Excellent organizational skills with the ability to handle multiple tasks efficiently in a fast-paced environment Proficiency in 10-key typing for data entry accuracy Basic knowledge of government or public accounting standards is a plus Join us to be part of a vibrant organization that values your expertise! This role is paid and provides an excellent platform for professional growth in both administrative support and financial management. We are committed to fostering an inclusive environment where your skills can shine while making a meaningful impact.

Pay:

$20.00 - $25.00 per hour

Work Location:

In person