Accounts Payable Clerk

We are looking for an experienced Accounts Payable Clerk to join a transport organization in California. This position is ideal for someone who brings strong attention to detail, excellent accuracy, and a dependable approach to managing high-volume financial transactions. The role supports day-to-day payable operations, helps maintain organized records, and ensures vendors are paid correctly and on schedule.

Responsibilities:

• Review incoming invoices for proper authorization, validate supporting details, and record payable transactions accurately in the accounting system.
• Compare account activity against internal reports and balances to identify discrepancies and keep financial records aligned.
• Assign invoice costs to the appropriate general ledger accounts and cost centers by evaluating billing details and expense documentation.
• Coordinate vendor payments, including preparing check runs and sending remittances to help ensure obligations are met within required timeframes.
• Serve as a point of contact for supplier questions, resolving routine payment and account concerns in a thorough and accurate manner.
• Reconcile vendor statements on a recurring basis and investigate unmatched items to maintain accurate account status.
• Create new vendor profiles and revise existing supplier information while keeping records complete and current.
• Prepare account analyses, support monthly reporting activities, and maintain organized filing and document retention practices for accounts payable records.
• Handle administrative tasks tied to the payable function, such as processing mailed payments and assisting with related accounting duties as needed.