Accounts Payable Clerk

Accounts Payable ClerkPosition Overview The Accounts Payable Clerk is responsible for accurately processing invoices, maintaining vendor accounts, and supporting the finance team to ensure timely and efficient payment of company obligations. This role focuses on invoice verification, data entry, reconciliations, and collaboration with internal stakeholders to resolve discrepancies. Familiarity with accounting principles and AP systems such as Vista and Viewpoint is highly desirable.

Key ResponsibilitiesReceive, review, and enter vendor invoices into the accounting system in a timely manner.

Verify invoice accuracy by matching purchase orders, receipts, and contracts; research and resolve discrepancies.

Prepare and process weekly payment runs, including checks, ACH, and wire transfers.

Reconcile vendor statements, maintain vendor files, and ensure timely responses to vendor inquiries.

Code and allocate invoices to appropriate general ledger accounts and cost centers.

Assist with month-end and year-end closing activities related to accounts payable.

Maintain AP aging reports and assist with cash flow forecasting related to payables.

Support internal and external audits by providing documentation and explanations for AP transactions.

Continuously identify opportunities to improve AP processes and system usage, including leveraging features in Vista and Viewpoint where applicable.

Collaborate with purchasing, operations, and project teams to ensure proper approval workflows and documentation are in place.

QualificationsAssociate degree in Accounting, Finance, or related field, or equivalent work experience.1-3 years of hands-on accounts payable experience; experience as an AP clerk preferred.

Proficiency with Accounts Payable workflows and strong understanding of basic accounting principles.

Experience with accounting or ERP systems; familiarity with Vista and Viewpoint is a strong plus.

Strong data entry skills with high attention to detail and accuracy.

Excellent organizational and time-management abilities with the capacity to prioritize tasks and meet deadlines.

Good communication skills and ability to collaborate with vendors and internal teams to resolve issues.

Ability to handle confidential financial information with discretion and integrity.

Proficiency in Microsoft Excel and general office software; experience with electronic payment processing and AP automation tools a plus.

BenefitsHealth/Vision/Dental InsuranceShort-term and Long-term Disability401(k) with Profit-SharingPTO/Sick LeaveHolidays OffStudent Loan Rebate OpportunitiesContinued Education Provided