Finance Assistant

Description:

Position Summary Esaote North America is seeking a detail-oriented and motivated Finance Assistant to support the daily operations of the finance department. This position is responsible for ensuring the accurate processing of financial transactions and maintaining up-to-date records across accounts payable, accounts receivable, billing, collections, and general ledger functions. The Finance Assistant plays a critical role in supporting cash flow management, vendor relationships, customer collections, and month-end close activities while ensuring compliance with internal policies and accounting standards. This role is ideal for an individual with foundational accounting experience who is eager to grow within a collaborative and fast-paced finance environment.

Requirements:

Essential Duties and Responsibilities Accounts Payable & Weekly Payments (30%) Receive and match invoices, purchase orders, and receivers. Obtain payment approvals from department managers. Code vouchers for accounts payable distribution. Enter payment data accurately into the ERP/accounting system. Prepare and process weekly vendor payments via ACH and check. Maintain organized vendor records and payment documentation. Cash Receipts & Deposits (5%) Process and code checks, cash, and credit card payments. Prepare and record deposits accurately and timely. Assist with maintaining accurate customer payment records. Month-End Close Support (10%) Prepare purchase order (PO) and non-PO accruals for outstanding items. Record accruals for invoices received after month-end. Reconcile customer deposits and assist with month-end financial reporting. Support the accounting team during month-end and year-end close activities. Service Invoice Collections (25%) Monitor and respond to customer inquiries through designated credit and collections email accounts. Conduct collection calls and follow up on overdue invoices. Escalate delinquent accounts to outside collections agencies when necessary. Update and maintain accurate customer contact information. Collaborate with service and sales management teams to resolve overdue account issues. Research & Account Analysis (5%) Respond to vendor and employee inquiries regarding payment processing and account activity. Reconcile vendor statements and resolve discrepancies. Provide financial data and support to purchasing and other internal departments. Analyze general ledger details and vendor accounts as assigned. Contract Invoicing (20%) Prepare and distribute customer invoices in accordance with contract terms and service agreements. Ensure invoice accuracy related to pricing, terms, and coverage. Distribute daily contract invoices to customers. Partner with service and sales managers to resolve past-due contract accounts. Other Projects & Compliance (5%) Reconcile general ledger accounts as assigned. Assist with annual 1099 preparation and reporting. Support special projects and continuous improvement initiatives within the finance department. Maintain compliance with company policies, accounting procedures, and internal controls. Education & Qualifications High School diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Minimum of 2-3 years of accounting experience with emphasis in Accounts Payable and Accounts Receivable. Experience working with ERP/accounting systems preferred. Strong organizational skills and attention to detail. Ability to manage multiple priorities and deadlines effectively. Strong verbal and written communication skills. Technical Skills Proficiency in Microsoft Office Suite, particularly Excel. Experience with ERP/accounting software such as QuickBooks, NetSuite, SAP, Microsoft Dynamics, or equivalent. Working knowledge of bookkeeping and financial principles. Familiarity with Accounts Payable and Accounts Receivable processes and best practices. Ability to reconcile and analyze general ledger accounts. Experience with pivot tables and formulas in Excel is a plus. Core Competencies Attention to Detail Organization & Time Management Communication Skills Problem-Solving Team Collaboration Integrity & Confidentiality Customer Service Orientation Accountability Travel Requirements Less than 10% Work Environment This position operates in a business casual office environment and may offer hybrid flexibility based on business needs. Benefits Esaote North America offers a competitive compensation and benefits package, including: Medical, dental, and vision insurance 401(k) with company match Paid time off and company holidays Life and disability insurance Employee assistance programs Professional development opportunities About Esaote North America Esaote North America is a leading provider of innovative medical imaging solutions specializing in ultrasound and dedicated MRI systems. We are committed to delivering advanced technology, exceptional customer service, and clinical excellence to healthcare providers across North America. Equal Opportunity Employment Esaote North America is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws and ADA regulations.