Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a team in Fort Wayne, Indiana in a contract-to-permanent capacity. This role supports day-to-day payables operations by ensuring invoices, payments, and vendor records are handled accurately and on schedule. The ideal candidate brings prior accounts payable experience, strong attention to detail, and the ability to manage sensitive financial information with professionalism.

Responsibilities:

• Review and process invoices from store locations and internal departments using purchase orders, accounting records, and paperless workflows.
• Coordinate daily and weekly payment activity by validating requests, assigning proper coding, entering data, and preparing checks for distribution.
• Reconcile vendor statements each month, investigate discrepancies, and follow up on outstanding or missing invoices with vendors and internal teams.
• Create and maintain vendor profiles within the accounts payable system, ensuring records are complete and accurate.
• Track use tax information across multiple states and keep supporting spreadsheets up to date.
• Maintain W-9 documentation and assist with annual 1099 preparation and reporting.
• Complete related accounting support tasks such as filing, running reports, and reconciling assigned accounts.
• Provide coverage for other accounting team members when needed and assist with additional department duties as assigned. Requirements
• At least 2 years of experience in accounts payable or invoice processing.
• Associate degree in Accounting or comparable hands-on experience in an accounting environment.
• Working knowledge of invoice coding, account coding, check runs, and ACH payment processes.
• Experience using accounting software such as Sage Intacct or similar financial systems.
• Ability to communicate clearly in writing and in person with vendors and internal stakeholders.
• Strong math, research, and problem-solving skills with careful attention to accuracy.
• Ability to handle confidential financial data responsibly and maintain a high level of accountability.
• Willingness to work overtime when business needs require additional support.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .