Accounting & Office Specialist

Job Title:

Accounting & Office Specialist Location:

Indianapolis, IN 46220 (Shadeland Ave) Reports to:

Accounting Manager Compensation:

$18.00 - $22.00 per hour (Based on experience)

Schedule:

Full-Time, Monday - Friday (40 hours/week) Job Overview Are you an organized professional looking for a stable, long-term role where your attention to detail truly matters? We are seeking an Accounting & Office Specialist to serve as a key pillar of our daily operations. This is not just a "data entry" job; it is a role designed for someone who thrives on consistency, enjoys a predictable and professional routine, and takes pride in keeping the financial wheels of a business turning smoothly. You will balance essential accounts receivable functions with administrative support to ensure our office remains efficient and our customers are well-served.

Key Responsibilities Financial & Revenue Support Billing & Invoicing:

Manage the full invoicing cycle for services including archiving, scanning, and maintenance.

Accounts Receivable:

Take ownership of the AR process—apply customer payments (Checks, CC, ACH), follow up on outstanding balances, and resolve billing inquiries with professionalism.

New Partner Onboarding:

Accurately set up new customers, leads, and vendors within our system.

Documentation:

Prepare service addendums and maintain precise financial records in NetSuite .

Office Coordination & Support Communication:

Serve as a professional first point of contact by directing incoming calls and assisting with customer inquiries.

Mail & Logistics:

Manage incoming/outgoing mail, scan bills, and prepare checks for distribution.

Records Management:

Oversight of scan box inventory and secure records management (internal updates and shredding coordination).

Who You Are The Reliable Professional:

You value a steady 8-to-5 schedule and a workspace where you know exactly what is expected of you.

Detail-Oriented:

You find satisfaction in a reconciled account and an organized filing system.

Tech-Savvy:

You are proficient in Microsoft Office (Excel is your friend) and are comfortable learning or using ERP systems like NetSuite .

Experienced:

You have at least 1-2 years of experience in an office, billing, or administrative environment. Qualifications High School Diploma required (Associates degree in Business or Accounting is a plus). Prior experience in billing, AR, or office administration. Strong verbal and written communication skills. Ability to handle sensitive financial data with 100% confidentiality. Physical ability to sit for extended periods and lift up to 25 lbs (mail/files). Benefits & Stability We offer a comprehensive benefits package designed to support your long-term well-being: Health, Dental, and Vision Insurance 401(k) Retirement Plan with company involvement Paid Time Off (PTO)

Life Insurance Consistent, Full-Time Hours:

A stable 40-hour work week in a professional, in-person environment.

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Office:

3 years (Required)

Language:

English (Required) Ability to

Commute:

Indianapolis, IN 46220 (Required)

Work Location:

In person