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Full Charge Bookkeeper
Job
Robert Half
Indianapolis, IN (In Person)
Full-Time
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Job Description
Description We are looking for a Full Charge Bookkeeper to support both financial administration and day-to-day office coordination. This position plays a central role in maintaining accurate records, managing core accounting activities, and helping ensure smooth operations across membership, events, and board-related functions. The ideal candidate brings strong bookkeeping expertise, sound judgment with confidential information, and the ability to balance multiple responsibilities in an organized association environment.
Responsibilities:
- Maintain the organization's financial records using accounting and membership management systems, ensuring transactions are entered accurately and documentation is kept current.
- Oversee core bookkeeping functions such as invoicing, collections, vendor payments, bank deposits, account reconciliation, and payroll processing, including retirement-related reporting.
- Prepare month-end financial summaries and assist with annual budgeting in partnership with leadership to support sound fiscal planning.
- Coordinate with external accounting professionals on tax preparation, year-end closing activities, and required financial reporting.
- Support event and program finances by tracking invoices, processing payments, preparing reports, and reconciling accounts for association activities and industry shows.
- Keep membership information and event participation records up to date while following up on renewals, dues payments, correspondence, and new member materials.
- Organize board and committee meeting logistics by assembling agendas, distributing announcements, preparing reports, and documenting meeting minutes.
- Assist with planning and administrative coordination for association meetings, conferences, outings, and seasonal events.
- Manage compliance-related reporting for designated accounts and work with outside partners such as insurance and investment firms to provide requested documentation and updates. Requirements
- Demonstrated experience in full-charge bookkeeping, accounting support, or office administration with responsibility for end-to-end financial tasks.
- Working knowledge of accounts payable, accounts receivable, payroll administration, bank reconciliations, and monthly financial reporting.
- Proficiency with accounting software such as Sage 50 or QuickBooks, along with the ability to learn membership or event management platforms.
- Strong organizational skills and close attention to detail when handling financial records, schedules, and administrative processes.
- Ability to manage competing deadlines independently while maintaining accuracy in a fast-paced work setting.
- Clear written and verbal communication skills for interacting with leadership, members, vendors, and external partners.
- Strong discretion and a consistent ability to handle confidential financial and organizational information appropriately.