Administrative Associate - Public Works

Position Summary :

Under the supervision of the department head or supervisor, the Administrative Associate performs responsible bookkeeping and clerical duties. The employee in this position is frequently expected to act independently in answering citizen inquiries, typing correspondence, preparing billing, scheduling appointments and maintaining the office in good working order. Provides information and assistance to public on government agency programs and procedures: Explains regulations, agency policies, form completion procedures, obtain required documents and eligibility requirements for receiving benefits. Analyses information, uses knowledge of rules, regulations, and precedent decisions to determine action. Maintains and updates filing, mailing, database systems, and records, either manually or using computer-related software to update information; Uses software to enter and produce correspondence, logs, memos, reports, tables, and financial schedules; completes research of items to determine appropriateness; Scans documents into system; Checks timesheet information and verifies payroll, vouchers, requisitions and purchase orders, and may assist with same; Prepares statements and invoices for townships and other receivables; Enters information into system for materials, equipment used on projects and reconciles projects to accounts for reimbursements; Prepares accounts payable for payment, works with purchasing cards and reconciliation of accounts; Tracks fuel, sets up new employees in fuel system, and track fuel usage by equipment and charges back to departments; Reports and summarizes fuel, requests tax reimbursements for sales tax on fuel; Prepares annual fringe benefit report by employee; Prepares a monthly report of employee census for Commercial Driver's License and safety sensitive positions to be drug tested; Provides drive way and road entrance permit information to county and township; Provides oversized load permits to haulers; Prepares receipts, invoices, statements and collects fees; Prepares reports and mails statements and billings; Receives reports and disseminates information to appropriate personnel; Records monthly expenses and receipts and maintains records; Records statistics on all programs of the department; Reviews and verifies data; Performs other duties as deemed necessary or as required. Ability to follow oral and written instructions; Ability to operate a typewriter, computer, and other related office equipment; Ability to reliably and predictably carry out duties; Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence; Ability to speak effectively before groups of customers or employees of an organization; Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; Ability to apply concepts of basic algebra and geometry; Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form; Ability to deal with problems involving several concrete variables in standardized situations; Ability to convey and receive detailed or important instructions and information to and from other workers and the general public; Knowledge of office practices and procedures, bookkeeping principles; Skill in interpersonal, oral and written communication. To view full details and how to apply, please login or create a Job Seeker account