Accounts Payable Specialist

AP Specialist On-site in Louisville, KY Job Summary The Accounts Payable Specialist is responsible for managing the company's daily payment operations, ensuring all vendor invoices are received, approved, coded, and paid in a timely and accurate manner.

Key Responsibilities Invoice Processing:

Receive, review, verify, and enter vendor invoices into the accounting system (ERP).

Approval & Coding:

Match invoices with purchase orders (POs) and receiving documents; code expenses to the appropriate general ledger accounts.

Payment Management:

Prepare weekly check runs, ACH transfers, and wire transfers to ensure vendors are paid within terms.

Vendor Relations:

Maintain vendor master files and respond to vendor inquiries regarding payment status.

Reconciliation:

Reconcile vendor statements to ensure accuracy and resolve any discrepancies.

Expense Reports:

Process employee expense reports for reimbursement, verifying compliance with company policies.

Month-End Support:

Assist with month-end closing, including accruals and reconciling AP account balances.

Compliance & Tax:

Ensure 1099 compliance and support annual audit requests.

Required Skills and Qualifications Education:

Associate's degree in Accounting, Finance, or equivalent work experience.

Experience:

1-3+ years of experience in accounts payable or general accounting.

Technical Skills:

Proficiency in Microsoft Office Suite (especially Excel) and experience with ERP systems (e.g., NetSuite, SAP, Oracle, Yardi, QuickBooks). Attention to

Detail:

High level of accuracy in data entry and invoice verification.

Communication:

Strong verbal and written communication skills for vendor and internal team collaboration.

Organization:

Strong organizational skills with the ability to manage high-volume workloads and meet deadlines. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.