Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume payables operations for a transport organization in Metairie, Louisiana. This position plays a key role in keeping vendor payments accurate, timely, and fully documented while supporting month-end accounting activities. The ideal candidate brings strong attention to detail, sound accounting knowledge, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:

• Oversee the full accounts payable cycle, from receiving invoices through final payment processing and record retention.
• Review vendor invoices for accuracy, align them with purchase orders, assign the correct general ledger coding, and route items for approval.
• Enter a high volume of vendor bills into the accounting system while maintaining accuracy and meeting established processing deadlines.
• Administer employee expense reimbursements and ensure supporting documentation is complete and compliant with company standards.
• Prepare and circulate weekly aging reports to help monitor outstanding obligations and support timely disbursements.
• Execute weekly payment runs, including checks and electronic transactions, then upload payment details to the banking platform and maintain organized backup files.
• Perform daily cash transfers and reconcile cleared checks and electronic payments to bank activity.
• Support month-end close by preparing reconciliations, reviewing accruals, and creating journal entries related to the payables subledger.
• Manage annual 1099 distribution, respond to vendor inquiries, assist with audit documentation requests, and provide backup support for accounts receivable activities as needed.