Accounting Specialist

Description We are looking for an Accounting Specialist to join a team in New Orleans, Louisiana in a short-term contract to permanent position. This role supports reimbursement and claims activity by evaluating submitted expenses, coordinating with participating companies, and ensuring documentation aligns with program rules. The ideal candidate brings strong organization, attention to detail, and a service-oriented approach while managing multiple accounts and timelines in a structured environment.

Responsibilities:

• Oversee the full lifecycle of reimbursement applications, from initial review through final closure and payment processing.
• Manage an assigned group of companies across multiple states, maintaining regular communication to keep submissions moving forward on schedule.
• Request, collect, and verify invoices, expense records, and other supporting materials needed to evaluate claims.
• Examine documentation for accuracy, completeness, and adherence to established funding policies and program requirements.
• Assess submitted expenses against reimbursement guidelines to determine eligible amounts for payment.
• Process approved claims and coordinate reimbursement activity for eligible expenses within allowable program limits.
• Communicate clearly with participating companies regarding missing information, ineligible costs, and next steps required for resolution.
• Maintain accurate claim records, status updates, and deadline tracking within internal systems and Excel-based logs.
• Monitor claim activity and reporting details to support timely processing and consistent documentation standards. Requirements
• Intermediate proficiency in Microsoft Excel for tracking, organizing, and reviewing financial or claim-related information.
• Ability to manage multiple priorities, company accounts, and deadlines while maintaining a high level of accuracy.
• Strong organizational skills with the ability to follow through on outstanding items and keep processes on schedule.
• Excellent customer service and communication skills for working with external business contacts on a daily basis.
• Careful attention to detail with the ability to interpret and apply rules, guidelines, and compliance standards consistently.
• Comfort working within structured procedures and using internal systems to document and manage workflows.
• Experience in accounting support functions such as accounts payable, accounts receivable, billing, reconciliation, or related financial operations.
• Previous exposure to grants, reimbursements, claims administration, contract support, or program coordination is preferred.

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